A couple of weeks ago I posted the agenda for the General Government Services committee. There was some positive feedback that a few readers found it to be useful information so I'll continue doing that. In the mean time I thought I'd see if people might appreciate seeing what's on the agenda for tonight's full council meeting.
We have the full council meetings every two weeks on Monday at 7pm. They are of course open to the public and you can view them live on the web (or check the archive for our "greatest hits" ). Have a look at the agenda for tonight's meeting below. My coments are in bold italics and I've highlighted the action items in bold.
It's a lot of text and I'm not sure that this is what people want to see from my blog so if you don't think it's useful please let me know.
1. CALL TO ORDER
2. NATIONAL ANTHEM
3. ADOPTION OF PREVIOUS COUNCIL MEETING MINUTES
4. ADOPTION OF AGENDA
5. DELEGATIONS
6. PUBLIC HEARINGS
7. UNFINISHED BUSINESS
8. REPORTS
9. COMMITTEE BUSINESS
9.1 Public Works Committee - May 19, 2009
RECOMMENDATION
Council receive the minutes of the Public Works Committee meeting held May 19, 2009.
9.1.1 Transit Operations Contract Extension
RECOMMENDATION
Council approve:
1. Renewal of the Transit Operator Provision contract with Cardinal Coach Lines Ltd. to April 30, 2011; and
2. The hourly rate for Basic Hours of Service for the Transit Operator Provision contract be increased by 3% to $35.49, May 1, 2009 to April 30, 2010, and by 3% to $36.55, May 1, 2010 to April 30, 2011; and
3. The hourly rate for Charter Service for the Transit Operator Provision contract be increased by 3% to $51.41, May 1, 2009 to April 30, 2010, and by 3% to $52.95, May 1, 2010 to April 30, 2011.
9.1.2 Development Permit Application D09-0119 - Request for Fee Waiver
RECOMMENDATION
Council waive the fees, totaling $3,480.30, for the development and construction of a multi-attached dwelling (three-plex) located at 9304 - 103 Avenue.
These fees would be waived because the project is an affordable housing project that meets certain criteria. This is one way the city supports those developing affordable housing.
9.1.3 Tender Award - 2009 Overlay Program
RECOMMENDATION
Council award Tender T-09-552-08 for the 2009 Overlay Program to Reco Construction Ltd. in the amount of $1,339,000 (excluding GST) as the lowest tender meeting specifications, with funding from the 2009 Overlay Program, and further that an additional $300,000 be allocated from the 2008 Overlay Program to cover the project costs.
9.1.4 Provincial Building Parking Access to 104 Avenue
RECOMMENDATION
Council approve opening the existing gated access from 104 Avenue to the Provincial Building east parking lot.
9.1.5 Land Use Bylaw Review Addendum to RFP 01-324-09
RECOMMENDATION
Council approve the proposed addendum to RFP 01-324-09 for the Land Use Bylaw Review as awarded to Lovatt Planning Consultants Inc., and ISL Engineering and Land Services, in the amount of $42,498 (excluding GST), and further that funding be allocated from the Engineering Reserve.
The mayor has been pushing to have a Municipal Planning Commission (MPC) developed and this amount is needed to get the consultants to give us some information on how the MPC could be set up & what it would do. I'm still not 100% convinced that we need an MPC but I'm willing to keep an open mind and wait for the results of this work.
9.2 2010 Olympic Torch Relay Event Committee - May 19, 2009
RECOMMENDATION
Council receive the minutes of the 2010 Olympic Torch Relay Event Committee meeting held May 19, 2009.
9.3 General Government Services Committee - May 20, 2009
RECOMMENDATION
Council receive the minutes of the General Government Services Committee meeting held May 20, 2009.
These are the minutes from the agenda I posted a couple of weeks ago. You'll notice that the items we discussed then have moved forward to here everything has to go through this process before it's finally approved by council.
9.3.1 March 2009 Financial Statements
RECOMMENDATION
Council receive for information the financial statements and schedules for the three month period ended March 31, 2009.
9.3.2 Cancellation of Regularly Scheduled Meetings
RECOMMENDATION
Council cancel the June 8th, 2009 Environment Committee meeting and the June 9th, 2009 Protective Services Committee and Community Development Committee meetings.
9.3.3 Destruction of Municipal Records
RECOMMENDATION
Council authorize the destruction of all records listed on the attached Schedule A and that all records destroyed be listed and incorporated in the minutes of Council along with signed affidavits as to witnessing of the destruction.
9.3.4 Grande Prairie Airport Commission Lease to 810807 Alberta Ltd.
RECOMMENDATION
Council approve a lease agreement between the Grande Prairie Airport Commission and 810807 Alberta Ltd. for a term ending May 31, 2035.
9.3.5 Strategic Plan and Priorities Chart
Council approve the 2009-2011 Strategic Plan and Priorities Chart, as presented.
9.3.6 Northern Alberta Elected Leaders,
re: Airport Traffic Services Review Discussion Paper
RECOMMENDATION
Council approve that the Mayor write a letter to the appropriate authorities in regard to the Airport Traffic Services Review Discussion Paper and indicate support for retention of the existing transportation links in the Northern Alberta, with copies of the letter to the Northern Alberta Elected Leaders Group, NADC, MP and MLA’s.
I'm council's rep on the NAEL and I just attended their last meeting on the 22nd of May when I drove up to Manning. I think it's important that the City supports the communities around us because ultimately what impacts Peace River, or Manning or Spirit River trickles down to impact us. If we can help them, we can help ourselves.
9.3.7 2010 Arctic Winter Games Logo
RECOMMENDATION
Council direct Administration to pursue use of the Arctic Winter Games Logo on the City’s letterhead, printed material, the website and other appropriate products.
I brought this up as an add on at the committee meeting. It's a simple thing but it needs to be done - I'm not sure why it hadn't before now.
9.4 Combative Sports Commission - May 21, 2009
Council receive the minutes of the Combative Sports Commission meeting held May 21, 2009.
9.5 Protective Services Committee - May 26, 2009
RECOMMENDATION
Council receive the minutes of the Protective Services Committee meeting held May 26, 2009.
9.6 Lt. Governor of Alberta 2009 Arts Awards Gala Event Committee - May 26, 2009
RECOMMENDATION
Council receive the minutes of the Lt. Governor of Alberta 2009 Arts Awards Gala Event Committee meeting held May 26, 2009.
9.7 Special City Council Meeting - May 26, 2009
RECOMMENDATION
Council receive the minutes of the Special City Council meeting held May 26, 2009.
9.8 Community Development Committee - May 26, 2009
RECOMMENDATION
Council receive the minutes of the Community Development Committee meeting held May 26, 2009.
9.8.1 United Way/Cool Aid Society
RECOMMENDATION
Council support the United Way Days of Caring, refer the request for project assistance for construction completion of the Cool Aid Southside location to administration for action and approve the Mayor proclaim Days of Caring.
9.8.2 2009 Park Improvement Grant
RECOMMENDATION
Council approve the 2009 Park Improvement Grants as follows:
1. Mission Heights Community Playground Society - $8,333.33, for the supply and installation of a new playground at Derek Taylor School;
2. Mother Teresa Parent Association - $8,333.33, for the supply and installation of a new playground at Mother Teresa School; and,
3. Club des Amis - $8,333.33, for the supply and installation of a new playground at Ecole Nouvelle Frontiere
9.8.3 Prairie Art Gallery Restoration Project
RECOMMENDATION
Council approve the award of RFP 04-430-09, for the Prairie Art Gallery Restoration Project, Architectural Design Services to Teeple Architects Ltd., in the amount of $748,645 (exclusive of GST), as follows:
1. Proceed with the Feasibility Study portion of the proposal, in the amount of $138,795; and
2. Subject to the satisfactory outcome of the Feasibility Study and the identification of funding sources for construction, proceed with the remaining architectural services in the amount of $609,850.
9.8.4 Centre for Creative Arts Building Retrofit Project Budget Shortfall
RECOMMENDATION
Council:
1. approve reallocation of $500,000 from the Facility Depreciation Reserve and $272,000 from the Unallocated Future Expenditure Reserve to address shortfalls to the Centre for Creative Arts Building Retrofit Project; and
2. rescind a portion of its August 25, 2008 motion as follows: “re-allocate $50,000 to Playgrounds, $100,000 to the Fire Hall Roof Replacement Project, $34,000 to the Outdoor Pool Drain and $15,000 for the Library Facility renewal from the Creative Arts Retrofit Capital Project”.
9.9 Municipal Government Day Team - May 27, 2009
RECOMMENDATION
Council receive the minutes of the Municipal Government Day Team meeting held May 27, 2009.
10. CORRESPONDENCE
10.1 C. Warkentin, MP, re: the City’s Gas Tax Fund Transfer.
10.2 C. Warkentin, MP, re: Recreational Infrastructure Canada Program (RInC).
10.3 C. Warkentin, MP, re: Grande Prairie Young Offender Centre.
11. DELEGATION BUSINESS
12. NOTICES OF MOTION
13. COUNCIL MEMBER REPORTS
14. ADJOURNMENT
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