Council Agenda for June 29th, 2009

Hope you are enjoying the sunshine! Below is the agenda for tonight's regular council meeting. These regular meetings start at 7pm and are open if you want to attend. If you can't make it in to watch live, in person then you can always watch online. (All council meeting webcasts have also been archived here too- meaning you can call up and watch any meeting all the way back to June of 2004!)

Some quick items of note on this agenda; starting the process for development to start on the south east corner of 68th Ave and Resources Road (8.3), closing off access to the Provincial Building parking lot from 104Ave (9.3.1), buying a new street sweeper for $208,966 (9.3.2) and a tree-trimmer truck for parks at a cost of $159,897 (9.3.3), borrowing $454,446 for the Centre for Creative Arts renovation (9.4.1), Providing Fire Dispatch Services to the Towns of High Prairie & Spirit River (9.9.1 & 9.9.2), a 10 year agreement between the city and ATCO for a Arctic Winter Games cauldron in Muskoseepi Park (9.10.4)


Grande Prairie City Council Agenda for June 29th, 2009
1. CALL TO ORDER
2. NATIONAL ANTHEM
3. ADOPTION OF PREVIOUS COUNCIL MEETING MINUTES
4. ADOPTION OF AGENDA
5. DELEGATIONS
6. PUBLIC HEARINGS
7. UNFINISHED BUSINESS

8. REPORTS

8.1 Appointments to the City/County Joint Recreation Committee (attached) Request to appoint four Council members to the City/County Joint Recreation Committee.
RECOMMENDATION
Council appoint Aldermen Deimert, Gustafson and Wong, and Mayor Logan (ex officio) to the City/County Joint Recreation
Committee.

8.2 Bylaw C-1100-145, to Amend the Land Use Bylaw (attached)
Bylaw C-1100-145, to amend the Land Use Bylaw, to include “Fleet Services” as a Discretionary Use in the “CC – Central Commercial” District.
RECOMMENDATION
Council give Bylaw C-1100-145, to amend the Land Use Bylaw first reading.

Council establish Monday, July 27, 2009 at 7:00 p.m. in Council Chambers as the date, time and location for Public Hearing purposes for Bylaw C-1100-145.

8.3 Bylaw C-1060-10 to amend the South East Area Structure plan & Bylaw C-1100-112 to amend the Land Use Bylaw
Adoption of the Kennedy Development Ltd. Outline Plan
RECOMMENDATION
Council give Bylaw C-1060-10, to amend the South East Area Structure Plan first reading.
Council give Bylaw C-1100-112, to amend the Land Use Bylaw first reading.

Council establish Monday, July 27, 2009 at 7:00 p.m. in Council Chambers as the date, time and location for Public Hearing purposes for Bylaw C-1060-10 and Bylaw C-1100-112.


9. COMMITTEE BUSINESS

9.1 Municipal Government Day Team – June 10, 2009
RECOMMENDATION
Council receive the minutes of the Municipal Government Day Team meeting held June 10, 2009.

9.2 Council Committee of the Whole – June 15, 2009
RECOMMENDATION
Council receive the minutes of the Council Committee of the Whole meeting held June 15, 2009.

9.3 Public Works Committee - June 16, 2009
RECOMMENDATION
Council receive the minutes of the Public Works Committee meeting held June 16, 2009.

9.3.1 Access to 104 Avenue from the Provincial Building
RECOMMENDATION
Council reinstate the status quo of the access to 104 Avenue from the Provincial Building parking lot pending neighborhood
consultation.

9.3.2 Tender Award, T-12-547-09, Street Sweeper
RECOMMENDATION
Council approve Tender T-12-547-09 for the purchase of a street sweeper be awarded to Western Equipment & Services
Inc. in the amount of $208,966.74 (excluding GST), as the lowest tender meeting specifications.

9.3.3 Tender Award – T-14-547-09, Truck with Forestry Aerial Device
RECOMMENDATION
Council approve Tender T-14-547-09 for the purchase of a forestry aerial device and chip/dump mounted on a single axle truck be awarded to Calco Equipment Inc. in the amount of $159,879.00 (excluding GST), as the lowest tender meeting specifications.

9.3.4 Bylaw C-1233, to close a portion of 88 Street, south of 112 Avenue (attached)
RECOMMENDATION
1. Give Bylaw C-1233 first reading, and;
2. Set Monday, July 27, 2009 as the date for consideration for second and third readings.

9.3.5 Inspection Services Quality Management Plan (attached)
RECOMMENDATION
Council adopt the City of Grande Prairie and the Town of Beaverlodge Joint Uniform Quality Management Plan.

9.4 General Government Services Committee – June 17, 2009
RECOMMENDATION
Council receive the minutes of the General Government
Services Committee meeting held June 17, 2009.

9.4.1 Borrowing Bylaw C-1229, to borrow for Renovations of the Centre for Creative Arts
RECOMMENDATION
Council give first reading to Bylaw C-1229, to borrow for the
renovations of the Centre for Creative Arts building.

9.5 Council Committee of the Whole – June 17, 2009
RECOMMENDATION
Council receive the minutes of the Council Committee of the
Whole meeting held June 17, 2009.

9.6 Pursuit of Excellence Committee – June 17, 2009
RECOMMENDATION
Council receive the minutes of the Pursuit of Excellence
Committee meeting held June 17, 2009.

9.7 Environment Committee – June 22, 2009
RECOMMENDATION
Council receive the minutes of the Environment Committee
meeting held June 22, 2009.

9.8 Council Committee of the Whole – June 22, 2009
RECOMMENDATION
Council receive the minutes of the Council Committee of the
Whole meeting held June 22, 2009.

9.9 Protective Services Committee – June 23, 2009
RECOMMENDATION
Council receive the minutes of the Protective Services
Committee meeting held June 23, 2009.

9.9.1 Renewal of Dispatch Agreement – Town of High Prairie
RECOMMENDATION
Council approve the renewal of the contract with the Town of
High Prairie to provide emergency fire dispatch services for a
five year period in accordance with the fee schedule as
presented.

9.9.2 Renewal of Dispatch Agreement – Town of Spirit River
RECOMMENDATION
Council approve the renewal of the contract with the Town of
Spirit River to provide emergency fire dispatch services for a
five year period in accordance with the fee schedule as
presented.

9.9.3 Ownership and Operating Agreement – Animal Pound
RECOMMENDATION
Council approve that the City enter into the Ownership and
Operating Agreement for the Animal Pound with the County
of Grande Prairie and the Grande Prairie and District SPCA.

9.9.4 Police and Crisis Team (PACT) Initiative
RECOMMENDATION
Council approve that the Mayor send a letter to the Minister
of Public Safety and Emergency recommending an additional
RCMP officer be hired for the Police and Crisis Team (PACT)
initiative.

9.10 Community Development Committee – June 23, 2009
RECOMMENDATION
Council receive the minutes of the Community Development
Committee meeting held June 23, 2009.

9.10.1 2010 Olympic Torch Relay Event Request for Funding
RECOMMENDATION
Council approve the funding of $20,307 from the Recreation
and Culture Program Budget for the 2010 Olympic Torch
Relay Event.

9.10.2 Bear Creek Pool Request for Funding
RECOMMENDATION
Council approve an additional $10,000 from the Leisure Centre
Operating Budget be provided to the Piranhas Swim Club for
the 2009 Summer Season provided additional grants and
revenues are not received, and further refer the annual
operating grant for future Bear Creek Pool contracts to the
2010 Budget review.

9.10.3 Crystal Centre Food and Beverage Service RFP Award
RECOMMENDATION
Council approve the award of RFP-12-439-09 for the provision
of Crystal Centre Food and Beverage Service to Crystal
Catering Ltd. for a three year period with an option to renew
for an additional three year term, as the highest evaluated
proponent meeting specifications.

9.10.4 ATCO Gas Agreement – Arctic Winter Games
RECOMMENDATION
Council approve a 10 year Agreement between the City and
ATCO Gas for the installation, operation and maintenance of
an Arctic Winter Games cauldron and pedestal in Muskoseepi
Park.

10. CORRESPONDENCE
11. DELEGATION BUSINESS
12. NOTICES OF MOTION
13. COUNCIL MEMBER REPORTS