A pretty short agenda for tonight's council meeting, but it does have at least two interesting items:
The first is item 9.2.1 from Public Works - awarding a tender for road repairs on 98th Street in front of City Hall at a cost of just over $1 million. This section of road is easily one of the worst in the city. this section of 98th hadn't been upgraded because (a) we knew that there would be changes needed to the intersection at the entrance to the Montrose Cultural Centre and (b) because we were waiting for the 101 Ave couplet to go ahead. Now that the Cultural Centre is up and the Wapiti Dorm is down it's time to do the upgrades... even tough the couplet may not go ahead for a year or two.
The second item of interest is from the General Government Services committee, item 9.3.2. This is a motion to change the title of "Alderman" to "Councillor". I support the change mostly because it brings us in to line with what is more common across the country. In fact, the term Alderman has been even dropped in the U.K. where our system of local government comes from. Although Alderman is an old term I don't believe there's any real historic attachment to it locally. On top of all those facts, the Municipal Government Act (the provincial law that governs how cities are run in Alberta) says this on the matter:
Titles of chief elected official and other councillors
155 A councillor is to have the title “councillor” and a chief elected official that of “chief elected official” unless the council directs that another title appropriate to the office be used.
So, even though we could choose to continue calling our council members "Aldermen" it seems more appropriate change to "Councillor".... unless we're going back to the days of The Men Who Run This Town
AGENDA FOR THE CITY OF GRANDE PRAIRIE COUNCIL MEETING JULY 26, 2010
1. CALL TO ORDER
2. NATIONAL ANTHEM
3. ADOPTION OF PREVIOUS COUNCIL MEETING MINUTES
4. ADOPTION OF AGENDA
5. DELEGATIONS
5.1 Mr. P. Dumelie, CEO, Covenant Health, re: Alberta Hospital Edmonton Geriatric Psychiatry Program and Villa Caritas
6. PUBLIC HEARINGS
6.1 Bylaw C-1087-07, to Amend the Northeast Area Structure Plan (attached)
7. UNFINISHED BUSINESS
8. REPORTS
9. COMMITTEE BUSINESS
9.1 Council Committee of the Whole – July 12, 2010
Council receive the minutes of the Council Committee of the Whole meeting held July 12, 2010.
9.2 Public Works Committee – July 13, 2010
Council receive the minutes of the Public Works Committee meeting held July 13, 2010.
9.2.1 Tender T-32-552-10, 98 Street Upgrade (101 to 104 Avenue)
RECOMMENDA TION
Council approve Tender T-32-552-10, for the 98 Street Upgrades Project be awarded to Wapiti Gravel Suppliers (Division of N.P.A. Ltd.), in the amount of $1,025,918.25 (excluding GST), as the lowest tender meeting specifications, and further, that funding be allocated from the 98 Street Upgrade (101 to 104 Avenue) Capital Program.
9.3 General Government Services Committee – July 14, 2010
Council receive the minutes of the General Government Services Committee meeting held July 14, 2010.
9.3.1 Strategic Priorities Chart
RECOMMENDATION
Council approve the Strategic Priorities Chart.
9.3.2 Change Alderman Title to Councillor
RECOMMENDATION
Council approve the City of Grande Prairie change title of its eight members elected to City Council from Aldermen to Councillor effective at the October 2010 Organizational meeting.
(attached)
9.4 Community Development Committee – July 20, 2010
Council receive the minutes of the Community Development Committee meeting held July 20, 2010.
9.4.1Multiplex Community Advisory Committee Terms of Reference (attached)
RECOMMENDA TION
Council approve the Multiplex Community Advisory Committee Terms of Reference.
10. CORRESPONDENCE
10.1 Federation of Canadian Municipalities, re: 102 Street Revitalization Study Grande Prairie
(attached)
11. DELEGATION BUSINESS
12. NOTICES OF MOTION
13. COUNCIL MEMBER REPORTS
The personal blog of Bill Given, Mayor for the City of Grande Prairie in Alberta, Canada. Covers issues relating to the community of Grande Prairie, the Province of Alberta and municipal government.
Showing posts with label Agendas. Show all posts
Showing posts with label Agendas. Show all posts
Monday, July 26, 2010
Wednesday, April 7, 2010
GGS Committee Agenda for April 7th, 2010
The GGS committee meets today at 10am. The agenda looks to be fairly light - check it out below, with notes from me in italics.
General Government Services Agenda April 7, 2010
1. 2010 Orthophoto Project
K. McGriskin, GIS Manager
This is a project to update the aerial photos we have of the city. The photos are used by various city departments in their operations through the year. We partner with the County of GP on this to do the whole area at once and since the county area is larger than the city thy actually cover the majority of the cost but we manage the project. The total cost is $188,050 and the city's portion of that is $47,140.
2. 2010 Fiscal Plan
K. Anderson, Corporate Services Director
Given how the economy has been a little... unsettled, over the last while Council asked Ken to give us an update on how things were looking for the year and how administration was handling any challenges that might pop up. Report highlights:
• the short fall in MSI funding (which had even more cut from it than we expected -$653,000)
• loss of revenue when a long standing grant from the province disappeared in their latest budget (-$592,000)
• lowered revenue projections from development services due to slower than expected construction activity (-$500,000)
• lowered revenue projections from the Crystal Centre (-$300,000)
• loss of revenue when the province removed ambulance dispatch from our 911 call centre (-$300,000)
• better than expected revenue at the Leisure Centre & Coca-Cola Centre (+$100,000)
• savings by delaying borrowing for construction projects (+$200,000)
• higher than expected tax penalty revenue, also probably due to the economy (+$200,000)
• increased revenue due to climbing interest rates (+$250,000)
• savings due to wages not increasing as fast as predicted (+$942,000)
Many of the items above offset with the exception of the $653,000 loss from the further reduction (last year's reduction caused an increase in taxes) in MSI funding, to handle that admin is suggesting we use money from the Facility Depreciation reserve. I'm hoping that we'll be able to pay that reserve back because the province has said that we would eventually get all the MSI money, just over a longer period. So, if it's replaced down the road hopefully we can just pay ourselves back so that reserve is available for it's intended use.
All in all, those things balance out so that the budget increase will remain at the 2.8% council approved in the fall. I think it goes to show how big a task municipal budgeting is.
3. 2010 Assessment Report for Mill Rate Application
D. Swant, Assessment/Tax Manager
I've spoken about mill rates before. Interesting note in the report; the revenue producing assessment in the city is just over $7 billion. That means that if you added up the value of all the properties in the city it would be worth $7 billion.
4. Bylaw C-1247, 2010 Property Tax
D. Sauve, Financial Analyst
This is the bylaw that actually puts the tax rate in place and formalizes the 2.8% budget increase. Of note, due to a reduction in the education portion of the property tax we can collect an additional $578,000 which will go to reduce the borowing needed for the multiplex construction.
All told, An average house in GP (with an assessed value of $263,000) will see their tax bill increase by $80.00 this year.
5. Senior’s Property Tax Rebate
D. Swant, Assessment/Tax Manager
This rebate gives seniors a rebate of $100 on their property taxes. The administration of the program is done through the Alberta Seniors Benefit Program.
6. Cancellation of Regularly Scheduled Meetings
A. Cerny, Deputy Legislative Services Manager
Much of council will be away for the FCM conference so the May 31 Council meeting and the June 1st Public Works meetings will have to be cancelled. (I'll be staying in GP this year)
7.Bill 9, Local Authorities Election Statutes Amendment Act, 2010
A. Cerny, Deputy Legislative Services Manager
8. Correspondence
8.1. Alberta Municipal Affairs, re: Responses to Bill 9, formerly Bill 203, Local Authorities Election Amendment Act, 2009
General Government Services Agenda April 7, 2010
1. 2010 Orthophoto Project
K. McGriskin, GIS Manager
This is a project to update the aerial photos we have of the city. The photos are used by various city departments in their operations through the year. We partner with the County of GP on this to do the whole area at once and since the county area is larger than the city thy actually cover the majority of the cost but we manage the project. The total cost is $188,050 and the city's portion of that is $47,140.
2. 2010 Fiscal Plan
K. Anderson, Corporate Services Director
Given how the economy has been a little... unsettled, over the last while Council asked Ken to give us an update on how things were looking for the year and how administration was handling any challenges that might pop up. Report highlights:
• the short fall in MSI funding (which had even more cut from it than we expected -$653,000)
• loss of revenue when a long standing grant from the province disappeared in their latest budget (-$592,000)
• lowered revenue projections from development services due to slower than expected construction activity (-$500,000)
• lowered revenue projections from the Crystal Centre (-$300,000)
• loss of revenue when the province removed ambulance dispatch from our 911 call centre (-$300,000)
• better than expected revenue at the Leisure Centre & Coca-Cola Centre (+$100,000)
• savings by delaying borrowing for construction projects (+$200,000)
• higher than expected tax penalty revenue, also probably due to the economy (+$200,000)
• increased revenue due to climbing interest rates (+$250,000)
• savings due to wages not increasing as fast as predicted (+$942,000)
Many of the items above offset with the exception of the $653,000 loss from the further reduction (last year's reduction caused an increase in taxes) in MSI funding, to handle that admin is suggesting we use money from the Facility Depreciation reserve. I'm hoping that we'll be able to pay that reserve back because the province has said that we would eventually get all the MSI money, just over a longer period. So, if it's replaced down the road hopefully we can just pay ourselves back so that reserve is available for it's intended use.
All in all, those things balance out so that the budget increase will remain at the 2.8% council approved in the fall. I think it goes to show how big a task municipal budgeting is.
3. 2010 Assessment Report for Mill Rate Application
D. Swant, Assessment/Tax Manager
I've spoken about mill rates before. Interesting note in the report; the revenue producing assessment in the city is just over $7 billion. That means that if you added up the value of all the properties in the city it would be worth $7 billion.
4. Bylaw C-1247, 2010 Property Tax
D. Sauve, Financial Analyst
This is the bylaw that actually puts the tax rate in place and formalizes the 2.8% budget increase. Of note, due to a reduction in the education portion of the property tax we can collect an additional $578,000 which will go to reduce the borowing needed for the multiplex construction.
All told, An average house in GP (with an assessed value of $263,000) will see their tax bill increase by $80.00 this year.
5. Senior’s Property Tax Rebate
D. Swant, Assessment/Tax Manager
This rebate gives seniors a rebate of $100 on their property taxes. The administration of the program is done through the Alberta Seniors Benefit Program.
6. Cancellation of Regularly Scheduled Meetings
A. Cerny, Deputy Legislative Services Manager
Much of council will be away for the FCM conference so the May 31 Council meeting and the June 1st Public Works meetings will have to be cancelled. (I'll be staying in GP this year)
7.Bill 9, Local Authorities Election Statutes Amendment Act, 2010
A. Cerny, Deputy Legislative Services Manager
8. Correspondence
8.1. Alberta Municipal Affairs, re: Responses to Bill 9, formerly Bill 203, Local Authorities Election Amendment Act, 2009
Labels:
Agendas,
Budget,
Multiplex,
Provincial Funding,
Taxes
Monday, January 11, 2010
GGS Committee Agenda for January 13th, 2010
It's going to be a loooooong meeting!
General Government Services Agenda January 13, 2010
1. Delegation
1.1. Grande Prairie Public Library, re: 2010 Budget and Update
2.Branding Exercise Recommendations (attached)
D. Olinger, Marketing Communications Manager
3.Grande Prairie Airport 2010 Business Plan (attached)
K. Anderson, Corporate Services Director
4. Aquatera Utilities Inc. Request for City Waiver of Dividends (attached)
B. Manz, Manager, Aquatera Utilities Inc.
5. Bylaw C-1139F, To Amend the Aquatera Utilities Inc. Schedule “G” of the Utility Bylaw (attached)
Council Referral Dec 14/09
6. Public Members on Committee Resignation Procedure (attached)
Environment CommitteeReferral Jan 4/10
7. Honorariums for Council Committee Public Members (attached)
L. Ramirez, Municipal Intern
8. Community Futures Annual Report (to be distributed)
B. Glavin, Economic Development Specialist
9. 2009 Tax Sale (attached)
K. Stephenson, Property Tax Coordinator
10. Review of Financial Indicator Graphs from Municipal Affairs (attached)
D. Sauve, Senior Financial Analyst
11. Grande Spirit Foundation Request for Land (attached)
A. Cerny, Deputy Legislative Services Manager
12. Grande Prairie Airport Commission Articles of Association (attached)
A. Cerny, Deputy Legislative Services Manager
13. Strategic Priorities Chart (attached)
J. Ferguson, Legislative Services Manager
14. General Government Services Outstanding Items List (attached)
K. Anderson, Corporate Services Director
15. “In Camera” (land matter)
16. Correspondence
16.1. Grande Prairie Public Library, re: 2010 Operating Budget (attached)
16.2. Alberta Urban Municipalities Association, re: Key Initiatives Meeting (attached)
16.3. Northwest Corridor Development Corporation, re: Submissions to the Federally Appointed Rail Freight Service Review Panel (attached)
16.4. Alberta Municipal Affairs, re: 2010 Budget Update (attached)
16.5. Premier of Alberta, re: Electric Statutes Amendment Act, 2009, Formerly Bill 50 (attached)
16.6. Fletcher Mudryk & Co., re: 2009 Audit Plan (attached)
16.7. Legislative Assembly Alberta, Standing Committee on Community Services, re: Bill 202 Municipal Auditor General (attached)
17. Other Business
General Government Services Agenda January 13, 2010
1. Delegation
1.1. Grande Prairie Public Library, re: 2010 Budget and Update
2.Branding Exercise Recommendations (attached)
D. Olinger, Marketing Communications Manager
3.Grande Prairie Airport 2010 Business Plan (attached)
K. Anderson, Corporate Services Director
4. Aquatera Utilities Inc. Request for City Waiver of Dividends (attached)
B. Manz, Manager, Aquatera Utilities Inc.
5. Bylaw C-1139F, To Amend the Aquatera Utilities Inc. Schedule “G” of the Utility Bylaw (attached)
Council Referral Dec 14/09
6. Public Members on Committee Resignation Procedure (attached)
Environment CommitteeReferral Jan 4/10
7. Honorariums for Council Committee Public Members (attached)
L. Ramirez, Municipal Intern
8. Community Futures Annual Report (to be distributed)
B. Glavin, Economic Development Specialist
9. 2009 Tax Sale (attached)
K. Stephenson, Property Tax Coordinator
10. Review of Financial Indicator Graphs from Municipal Affairs (attached)
D. Sauve, Senior Financial Analyst
11. Grande Spirit Foundation Request for Land (attached)
A. Cerny, Deputy Legislative Services Manager
12. Grande Prairie Airport Commission Articles of Association (attached)
A. Cerny, Deputy Legislative Services Manager
13. Strategic Priorities Chart (attached)
J. Ferguson, Legislative Services Manager
14. General Government Services Outstanding Items List (attached)
K. Anderson, Corporate Services Director
15. “In Camera” (land matter)
16. Correspondence
16.1. Grande Prairie Public Library, re: 2010 Operating Budget (attached)
16.2. Alberta Urban Municipalities Association, re: Key Initiatives Meeting (attached)
16.3. Northwest Corridor Development Corporation, re: Submissions to the Federally Appointed Rail Freight Service Review Panel (attached)
16.4. Alberta Municipal Affairs, re: 2010 Budget Update (attached)
16.5. Premier of Alberta, re: Electric Statutes Amendment Act, 2009, Formerly Bill 50 (attached)
16.6. Fletcher Mudryk & Co., re: 2009 Audit Plan (attached)
16.7. Legislative Assembly Alberta, Standing Committee on Community Services, re: Bill 202 Municipal Auditor General (attached)
17. Other Business
Council Agenda for January 11th, 2010
AGENDA FOR THE CITY OF GRANDE PRAIRIE COUNCIL MEETING JANUARY 11, 2010
1. CALL TO ORDER
2. NATIONAL ANTHEM
3. ADOPTION OF PREVIOUS COUNCIL MEETING MINUTES
4. ADOPTION OF AGENDA
5. DELEGATIONS
5.1 Ms. R. Gagnon, Resident, Re: Snow Removal/No Snow Parking Route
My note: I've received a lot of email about this change I mentioned on my blog previously. I think we need to re-look at the issue and see if there might be a better compromise position that balances the city's need to have these areas free of parked cars while crews remove snow and the needs of residents.
6. PUBLIC HEARINGS
6.1 Reserve Disposal of Lot R (Reserve), Block 3, Plan 3680HW (attached)
6.1.1. Call To Order
6.1.2. Introduction by Administration:
For disposal of Municipal Reserve as requested by the Regional Authority of The Northwest Francophone Education Region No. 1, to enable them to complete a transfer of land.
6.1.3. Presentations/Submissions
6.1.4. Close Public Hearing
6.1.5. Business Arising from the Hearing
6.1.5.1. Reserve Disposal of Lot R (Reserve), Block 3, Plan 3680HW
Council approve to remove the “R” Reserve designation from Plan 3780HW, Block 3, Lot R (Reserve), as identified on the attached “Schedule A” and to proceed with transfer of title back to the Regional Authority of the Northwest Francophone Education Region No. 1, as presented.
6.2 Bylaw C-1100-155, to Amend the Land Use Bylaw (attached) Bylaw C-1100-155, to amend the Land Use Bylaw text amendments regarding Dispatch Office.
6.2.1. Call To Order
6.2.2. Introduction by Administration
6.2.3. Business Arising from the Hearing
Council recess the Public Hearing of Bylaw C-1100-155 to Monday, February 8, 2010, at 7:00 p.m. in Council Chambers.
7. UNFINISHED BUSINESS
7.1 Bylaw C-1235 to Repeal Road Closure Bylaw C-456 (attached)
Council give Bylaw C-1235, to repeal Road Closure Bylaw C-456, second reading.
Council give Bylaw C-1235, to repeal Road Closure Bylaw C- 456, third reading.
8. REPORTS
9. COMMITTEE BUSINESS
9.1 Policy Review Committee – December 14, 2009
RECOMMENDATION
Council receive the minutes of the Policy Review Committee meeting held December 14, 2009.
9.2 Council Committee of the Whole – December 16, 2009
RECOMMENDATION
Council receive the minutes of the Council Committee of the Whole meeting held December 16, 2009.
9.2.1 Multiplex Theming RFP
RECOMMENDATION
Council: 1. award the amended Multiplex theming package to Studio Y Creations Inc. in the amount of $886,631, as the most qualified bidder meeting specifications, and,
2. direct Administration reduce the palm trees and one dinosaur at the Multiplex adult whirlpool, and further,
3. direct Administration include the trompe-l’oeil style mural for the Multiplex flow rider.
9.3 Environment Committee – January 4, 2010
RECOMMENDATION
Council receive the minutes of the Environment Committee meeting held January 4, 2010.
9.4 Protective Services Committee – January 5, 2010
RECOMMENDATION
Council receive the minutes of the Protective Services Committee meeting held January 5, 2010.
9.4.1 Dispatch Agreement Renewal for the MD of Big Lakes
RECOMMENDA TION
Council approve the renewal of the contract with the Municipal District of Big Lakes to provide emergency fire dispatch services for a three year period in accordance with the fee schedule.
9.5 Community Development Committee – January 5, 2010
RECOMMENDA TION
Council receive the minutes of the Community Development Committee meeting held January 5, 2010.
9.5.1 Tender T-39-434-09, Coca-Cola Centre Crawl Space Improvements Phase 1
RECOMMENDA TION
Council award Tender T-39-434-09, in the amount of $118,500 (excluding GST), for the Coca-Cola Crawl Space Improvements Phase 1 to G & M Plumbing & Heating Ltd., as the lowest tender meeting specifications.
10. CORRESPONDENCE
11. DELEGATION BUSINESS
12. NOTICES OF MOTION
13. COUNCIL MEMBER REPORTS
1. CALL TO ORDER
2. NATIONAL ANTHEM
3. ADOPTION OF PREVIOUS COUNCIL MEETING MINUTES
4. ADOPTION OF AGENDA
5. DELEGATIONS
5.1 Ms. R. Gagnon, Resident, Re: Snow Removal/No Snow Parking Route
My note: I've received a lot of email about this change I mentioned on my blog previously. I think we need to re-look at the issue and see if there might be a better compromise position that balances the city's need to have these areas free of parked cars while crews remove snow and the needs of residents.
6. PUBLIC HEARINGS
6.1 Reserve Disposal of Lot R (Reserve), Block 3, Plan 3680HW (attached)
6.1.1. Call To Order
6.1.2. Introduction by Administration:
For disposal of Municipal Reserve as requested by the Regional Authority of The Northwest Francophone Education Region No. 1, to enable them to complete a transfer of land.
6.1.3. Presentations/Submissions
6.1.4. Close Public Hearing
6.1.5. Business Arising from the Hearing
6.1.5.1. Reserve Disposal of Lot R (Reserve), Block 3, Plan 3680HW
Council approve to remove the “R” Reserve designation from Plan 3780HW, Block 3, Lot R (Reserve), as identified on the attached “Schedule A” and to proceed with transfer of title back to the Regional Authority of the Northwest Francophone Education Region No. 1, as presented.
6.2 Bylaw C-1100-155, to Amend the Land Use Bylaw (attached) Bylaw C-1100-155, to amend the Land Use Bylaw text amendments regarding Dispatch Office.
6.2.1. Call To Order
6.2.2. Introduction by Administration
6.2.3. Business Arising from the Hearing
Council recess the Public Hearing of Bylaw C-1100-155 to Monday, February 8, 2010, at 7:00 p.m. in Council Chambers.
7. UNFINISHED BUSINESS
7.1 Bylaw C-1235 to Repeal Road Closure Bylaw C-456 (attached)
Council give Bylaw C-1235, to repeal Road Closure Bylaw C-456, second reading.
Council give Bylaw C-1235, to repeal Road Closure Bylaw C- 456, third reading.
8. REPORTS
9. COMMITTEE BUSINESS
9.1 Policy Review Committee – December 14, 2009
RECOMMENDATION
Council receive the minutes of the Policy Review Committee meeting held December 14, 2009.
9.2 Council Committee of the Whole – December 16, 2009
RECOMMENDATION
Council receive the minutes of the Council Committee of the Whole meeting held December 16, 2009.
9.2.1 Multiplex Theming RFP
RECOMMENDATION
Council: 1. award the amended Multiplex theming package to Studio Y Creations Inc. in the amount of $886,631, as the most qualified bidder meeting specifications, and,
2. direct Administration reduce the palm trees and one dinosaur at the Multiplex adult whirlpool, and further,
3. direct Administration include the trompe-l’oeil style mural for the Multiplex flow rider.
9.3 Environment Committee – January 4, 2010
RECOMMENDATION
Council receive the minutes of the Environment Committee meeting held January 4, 2010.
9.4 Protective Services Committee – January 5, 2010
RECOMMENDATION
Council receive the minutes of the Protective Services Committee meeting held January 5, 2010.
9.4.1 Dispatch Agreement Renewal for the MD of Big Lakes
RECOMMENDA TION
Council approve the renewal of the contract with the Municipal District of Big Lakes to provide emergency fire dispatch services for a three year period in accordance with the fee schedule.
9.5 Community Development Committee – January 5, 2010
RECOMMENDA TION
Council receive the minutes of the Community Development Committee meeting held January 5, 2010.
9.5.1 Tender T-39-434-09, Coca-Cola Centre Crawl Space Improvements Phase 1
RECOMMENDA TION
Council award Tender T-39-434-09, in the amount of $118,500 (excluding GST), for the Coca-Cola Crawl Space Improvements Phase 1 to G & M Plumbing & Heating Ltd., as the lowest tender meeting specifications.
10. CORRESPONDENCE
11. DELEGATION BUSINESS
12. NOTICES OF MOTION
13. COUNCIL MEMBER REPORTS
Monday, November 2, 2009
Council Agenda for November 2nd, 2009
Tonight's council meeting will be the last city meeting of the week for me. I'm heading to Calgary tonight for the AUMA convention and I'll be back late Thursday, just in time for Friday morning's arrival of the Olympic Torch! It's actually going to be a very busy week - stay tuned, I'll be posting from Calgary to keep you up to date on what's happening at the convention and what sessions I'm taking in.
Below is the agenda for tonight's council meeting I've made some comments on a few items of interest - you can see them in yellow like this.
1. CALL TO ORDER
2. NATIONAL ANTHEM
3. ADOPTION OF PREVIOUS COUNCIL MEETING MINUTES
3.1 The minutes of the City Council meeting held October 19, 2009 be adopted.
3.2 The minutes of the City Council Organizational meeting held October 19, 2009 be adopted.
4. ADOPTION OF AGENDA
Council adopt the agenda as presented.
5. DELEGATIONS
5.1 Government Technology Exhibition and Conference Award (GTEC) Presentation
We won this national award for our cutting edge fire pre-planning system. It's another example of the great ways in which the city is using technology.
5.2 Mr. N.Dyck, re: Bill 50
6. PUBLIC HEARINGS
6.1 Bylaw C-1100-148, to Amend the Land Use Bylaw
Bylaw C-1100-148, to amend the Land Use Bylaw to clarify the provisions for commencement of development, setback for decks, screening fences, and accessory buildings in front yards.
Council give Bylaw C-1100-148, to Amend the Land Use Bylaw, second reading.
Council give Bylaw C-1100-148, to Amend the Land Use Bylaw, third reading.
6.2 Bylaw C-1100-149, to Amend the Land Use Bylaw
Bylaw C-1100-149, to amend the Land Use Bylaw to rezone a 1.46ha site on the west side of 108 Street (Wapiti Road), from “IG – General Industrial” to “IB – Industrial Business”.
Council give Bylaw C-1100-149, to Amend the Land Use Bylaw, second reading.
Council give Bylaw C-1100-149, to Amend the Land Use Bylaw, third reading.
Click here for a map.
6.3 Bylaw C-1100-150, to Amend the Land Use Bylaw
Bylaw C-1100-150, to amend the Land Use Bylaw to rezone an undeveloped 35ha site which makes up a portion of SE 1⁄4 of 28-71-6-W6M, from “UR – Urban Reserve” to a combination of “IG – “General Industrial, IB – Industrial Business, CA - Commercial Arterial, and PS – Public Service”.
Council give Bylaw C-1100-150, to Amend the Land Use Bylaw, second reading.
Council give Bylaw C-1100-150, to Amend the Land Use Bylaw, third reading.
Click here for a map.
7. UNFINISHED BUSINESS
8. REPORTS
8.1 Bylaw C-1100-152, To Amend the Land Use Bylaw Bylaw C-1100-152, to amend the Land Use Bylaw to rezone the north half of SW 1⁄4 33-71-6-6 from “CR-5 – Country Residential and AG – Agricultural” to “UR – Urban Reserve”.
Council give Bylaw C-1100-152, to Amend the Land Use Bylaw first reading.
Council establish Monday, November 30, 2009 at 7:00 p.m. in Council Chambers as the date, time and location for Public Hearing purposes for Bylaw C-1100-152.
Click here for a map.
8.2 Bylaw C-1237, To Adopt the Municipal Development Plan Bylaw C-1237, to adopt the Municipal Development Plan.
Council give Bylaw C-1237, to Adopt the Municipal Development Plan, first reading.
Council establish Monday, November 30, 2009 at 7:00 p.m. in Council Chambers as the date, time and location for Public Hearing purposes for Bylaw C-1237.
We've been working on the MDP for quite a while - it's a very important document for the city and all in all I'm pretty happy with how it's turned out. More on this when it comes back on Nov 30th.
9. COMMITTEE BUSINESS
9.1 Council Committee of the Whole – October 5, 14 and 19, 2009
Council receive the minutes of the Council Committee of the Whole meetings held October 5, 14 and 19, 2009.
9.2 Pursuit of Excellence Committee – October 14, 2009
Council receive the minutes of the Pursuit of Excellence Committee meeting held October 14, 2009.
9.3 2010 Olympic Torch Relay Event Committee – October 15, and October 22, 2009
Council receive the minutes of the 2010 Olympic Torch Relay Event Committee meetings held October 15 and 22, 2009.
9.4 Public Works Committee – October 20, 2009
Council receive the minutes of the Public Works Committee meeting held October 20, 2009.
9.4.1 Q99 Stuff-A-Bus Charter
Council approve to provide a transit bus, free of charge, to Q99 for 2009 and each subsequent year, for the Stuff-A-Bus promotion.
9.4.2 Purchase of Four D40LFR New Flyer Transit Buses
Council approve the purchase of four 2009 D40LFR Transit Buses from New Flyer, at a cost of $416,000/unit, to be delivered in 2010, and further, amend the 2009 Capital Plan accordingly.
Two of these busses are replacements for units that are set to be retired from service and two of them will help us expand service as recommended in the new Transit Master Plan.
9.4.3 Tender T-39-546-07, Bulk Highway Salt
Council award Tender T-39-546-07, for the City’s 2009/2010 Bulk Highway Salt requirements to LaPrairie Group Contractors (Alberta) Ltd. in the amount of $263,339.70 excluding GST, as the most qualified tender meeting specifications.
Yep, just over a 1/4 million dollars for salt to keep the winter ice on city streets in check.
9.4.4 Tender T-37-546-08, Ice Control Materials -10mm Sand
Council award Tender T-37-546-08, for the City’s 2009/2010 -10mm Ice Control material to Wapiti Gravel Suppliers a Division of NPA Ltd. in the amount of $162,300.00 excluding GST, as the most qualified tender meeting specifications.
9.5 Combative Sports Commission – October 20, 2009
Council receive the minutes of the Combative Sports Commission meeting held October 20, 2009.
9.6 General Government Services Committee – October 21, 2009
Council receive the minutes of the General Government Services Committee meeting held October 21, 2009.
9.6.1 Request for Real Estate Commission Payable
Council direct Administration to pay the sum of $4,646.25 to Mr. P. Biegel, Top Realty.
This is the fee for the (non)sale of Germain park. It's essentially half the commission that would have been due had the property sold at the full value that we had it listed for.
9.6.2 Contract Approval – Pecuniary Interest
Council approve the agreement with Ms. S. Hally for the use of the Montrose Cultural Centre (Teresa Sargent Hall), as Alderman B. Given has a pecuniary interest.
This is me! My fiancé and I are going to have our wedding reception in the hall and any contract where a council member (or family member) has a financial interest has to go through a special procedure. We are paying the full rental rate, just like anyone else, this is just a formality. I'll declare a conflict of interest when this comes up, I'll leave the room and won't vote on it.
9.6.3 Economic Development Strategic Plan
Council approve the Economic Development Strategic Plan.
9.6.4 Priority Setting Process
Council adopt the Priority Setting Process to review Council priorities.
9.7 Arts Development Committee – October 23, 2009
Council receive the minutes of the Arts Development Committee meeting held October 23, 2009.
9.7.1Terms of Reference Amendment and Public Art Report
Council: 1. approve the proposed amendments to the Arts Development Committee Terms of Reference,
2. approve the creation of a Public Art reserve fund from any unallocated funds from the Arts Development and Festival fund each year and that this reserve be administered by the Arts Development Committee, and,
3. direct Administration include a Public Art policy as one of the components of the City’s proposed updated Cultural Plan for early 2010.
It's great to see this come forward finally! Some communities have passed 1% for Public Art bylaws any in time I'd like to see us get there but this is a step in the right direction.
9.8 Protective Services Committee – October 27, 2009
Council receive the minutes of the Protective Services Committee meeting held October 27, 2009.
9.8.1
Fire Dispatch Agreement – MD of Northern Lights No. 22
Council approve a contract with the Municipal District of Northern Lights No. 22 to provide emergency fire dispatch services for a five year period in accordance with the fee schedule attached as “Appendix A”.
9.9 Community Development Committee – October 27, 2009 RECOMMENDA TION
Council receive the minutes of the Community Development Committee meeting held October 27, 2009.
9.9.1 Muskoseepi Park Master Plan Presentation
Council approve the Muskoseepi Park Master Plan as presented.
9.9.2 Draft Resolution on the Canadian Coalition of Municipalities Against Racism and Discrimination to be Presented to the Federation of Canadian Municipalities
Council support the Draft Resolution on the Canadian Coalition of Municipalities Against Racism and Discrimination and further, that the City of Grande Prairie submit the resolution to the Federation of Canadian Municipalities Conference.
10. CORRESPONDENCE
11. DELEGATION BUSINESS
12. NOTICES OF MOTION
13. COUNCIL MEMBER REPORTS
Below is the agenda for tonight's council meeting I've made some comments on a few items of interest - you can see them in yellow like this.
1. CALL TO ORDER
2. NATIONAL ANTHEM
3. ADOPTION OF PREVIOUS COUNCIL MEETING MINUTES
3.1 The minutes of the City Council meeting held October 19, 2009 be adopted.
3.2 The minutes of the City Council Organizational meeting held October 19, 2009 be adopted.
4. ADOPTION OF AGENDA
Council adopt the agenda as presented.
5. DELEGATIONS
5.1 Government Technology Exhibition and Conference Award (GTEC) Presentation
We won this national award for our cutting edge fire pre-planning system. It's another example of the great ways in which the city is using technology.
5.2 Mr. N.Dyck, re: Bill 50
6. PUBLIC HEARINGS
6.1 Bylaw C-1100-148, to Amend the Land Use Bylaw
Bylaw C-1100-148, to amend the Land Use Bylaw to clarify the provisions for commencement of development, setback for decks, screening fences, and accessory buildings in front yards.
Council give Bylaw C-1100-148, to Amend the Land Use Bylaw, second reading.
Council give Bylaw C-1100-148, to Amend the Land Use Bylaw, third reading.
6.2 Bylaw C-1100-149, to Amend the Land Use Bylaw
Bylaw C-1100-149, to amend the Land Use Bylaw to rezone a 1.46ha site on the west side of 108 Street (Wapiti Road), from “IG – General Industrial” to “IB – Industrial Business”.
Council give Bylaw C-1100-149, to Amend the Land Use Bylaw, second reading.
Council give Bylaw C-1100-149, to Amend the Land Use Bylaw, third reading.
Click here for a map.
6.3 Bylaw C-1100-150, to Amend the Land Use Bylaw
Bylaw C-1100-150, to amend the Land Use Bylaw to rezone an undeveloped 35ha site which makes up a portion of SE 1⁄4 of 28-71-6-W6M, from “UR – Urban Reserve” to a combination of “IG – “General Industrial, IB – Industrial Business, CA - Commercial Arterial, and PS – Public Service”.
Council give Bylaw C-1100-150, to Amend the Land Use Bylaw, second reading.
Council give Bylaw C-1100-150, to Amend the Land Use Bylaw, third reading.
Click here for a map.
7. UNFINISHED BUSINESS
8. REPORTS
8.1 Bylaw C-1100-152, To Amend the Land Use Bylaw Bylaw C-1100-152, to amend the Land Use Bylaw to rezone the north half of SW 1⁄4 33-71-6-6 from “CR-5 – Country Residential and AG – Agricultural” to “UR – Urban Reserve”.
Council give Bylaw C-1100-152, to Amend the Land Use Bylaw first reading.
Council establish Monday, November 30, 2009 at 7:00 p.m. in Council Chambers as the date, time and location for Public Hearing purposes for Bylaw C-1100-152.
Click here for a map.
8.2 Bylaw C-1237, To Adopt the Municipal Development Plan Bylaw C-1237, to adopt the Municipal Development Plan.
Council give Bylaw C-1237, to Adopt the Municipal Development Plan, first reading.
Council establish Monday, November 30, 2009 at 7:00 p.m. in Council Chambers as the date, time and location for Public Hearing purposes for Bylaw C-1237.
We've been working on the MDP for quite a while - it's a very important document for the city and all in all I'm pretty happy with how it's turned out. More on this when it comes back on Nov 30th.
9. COMMITTEE BUSINESS
9.1 Council Committee of the Whole – October 5, 14 and 19, 2009
Council receive the minutes of the Council Committee of the Whole meetings held October 5, 14 and 19, 2009.
9.2 Pursuit of Excellence Committee – October 14, 2009
Council receive the minutes of the Pursuit of Excellence Committee meeting held October 14, 2009.
9.3 2010 Olympic Torch Relay Event Committee – October 15, and October 22, 2009
Council receive the minutes of the 2010 Olympic Torch Relay Event Committee meetings held October 15 and 22, 2009.
9.4 Public Works Committee – October 20, 2009
Council receive the minutes of the Public Works Committee meeting held October 20, 2009.
9.4.1 Q99 Stuff-A-Bus Charter
Council approve to provide a transit bus, free of charge, to Q99 for 2009 and each subsequent year, for the Stuff-A-Bus promotion.
9.4.2 Purchase of Four D40LFR New Flyer Transit Buses
Council approve the purchase of four 2009 D40LFR Transit Buses from New Flyer, at a cost of $416,000/unit, to be delivered in 2010, and further, amend the 2009 Capital Plan accordingly.
Two of these busses are replacements for units that are set to be retired from service and two of them will help us expand service as recommended in the new Transit Master Plan.
9.4.3 Tender T-39-546-07, Bulk Highway Salt
Council award Tender T-39-546-07, for the City’s 2009/2010 Bulk Highway Salt requirements to LaPrairie Group Contractors (Alberta) Ltd. in the amount of $263,339.70 excluding GST, as the most qualified tender meeting specifications.
Yep, just over a 1/4 million dollars for salt to keep the winter ice on city streets in check.
9.4.4 Tender T-37-546-08, Ice Control Materials -10mm Sand
Council award Tender T-37-546-08, for the City’s 2009/2010 -10mm Ice Control material to Wapiti Gravel Suppliers a Division of NPA Ltd. in the amount of $162,300.00 excluding GST, as the most qualified tender meeting specifications.
9.5 Combative Sports Commission – October 20, 2009
Council receive the minutes of the Combative Sports Commission meeting held October 20, 2009.
9.6 General Government Services Committee – October 21, 2009
Council receive the minutes of the General Government Services Committee meeting held October 21, 2009.
9.6.1 Request for Real Estate Commission Payable
Council direct Administration to pay the sum of $4,646.25 to Mr. P. Biegel, Top Realty.
This is the fee for the (non)sale of Germain park. It's essentially half the commission that would have been due had the property sold at the full value that we had it listed for.
9.6.2 Contract Approval – Pecuniary Interest
Council approve the agreement with Ms. S. Hally for the use of the Montrose Cultural Centre (Teresa Sargent Hall), as Alderman B. Given has a pecuniary interest.
This is me! My fiancé and I are going to have our wedding reception in the hall and any contract where a council member (or family member) has a financial interest has to go through a special procedure. We are paying the full rental rate, just like anyone else, this is just a formality. I'll declare a conflict of interest when this comes up, I'll leave the room and won't vote on it.
9.6.3 Economic Development Strategic Plan
Council approve the Economic Development Strategic Plan.
9.6.4 Priority Setting Process
Council adopt the Priority Setting Process to review Council priorities.
9.7 Arts Development Committee – October 23, 2009
Council receive the minutes of the Arts Development Committee meeting held October 23, 2009.
9.7.1Terms of Reference Amendment and Public Art Report
Council: 1. approve the proposed amendments to the Arts Development Committee Terms of Reference,
2. approve the creation of a Public Art reserve fund from any unallocated funds from the Arts Development and Festival fund each year and that this reserve be administered by the Arts Development Committee, and,
3. direct Administration include a Public Art policy as one of the components of the City’s proposed updated Cultural Plan for early 2010.
It's great to see this come forward finally! Some communities have passed 1% for Public Art bylaws any in time I'd like to see us get there but this is a step in the right direction.
9.8 Protective Services Committee – October 27, 2009
Council receive the minutes of the Protective Services Committee meeting held October 27, 2009.
9.8.1
Fire Dispatch Agreement – MD of Northern Lights No. 22
Council approve a contract with the Municipal District of Northern Lights No. 22 to provide emergency fire dispatch services for a five year period in accordance with the fee schedule attached as “Appendix A”.
9.9 Community Development Committee – October 27, 2009 RECOMMENDA TION
Council receive the minutes of the Community Development Committee meeting held October 27, 2009.
9.9.1 Muskoseepi Park Master Plan Presentation
Council approve the Muskoseepi Park Master Plan as presented.
9.9.2 Draft Resolution on the Canadian Coalition of Municipalities Against Racism and Discrimination to be Presented to the Federation of Canadian Municipalities
Council support the Draft Resolution on the Canadian Coalition of Municipalities Against Racism and Discrimination and further, that the City of Grande Prairie submit the resolution to the Federation of Canadian Municipalities Conference.
10. CORRESPONDENCE
11. DELEGATION BUSINESS
12. NOTICES OF MOTION
13. COUNCIL MEMBER REPORTS
Monday, October 19, 2009
Council Agenda for October 19th, 2009
Tonight's meeting has lots of interesting items on the agenda. We're actually starting a little early with a council committee of the whole to discuss what the philosophy towards infill development in older neighbourhoods should be in the MDP.
It's also a once yearly meeting called the Organizational Meeting where we approve the schedule of meetings for the year and the appointments to the various committees and boards that council members sit on. We'll do all that first and then continue with the regular meeting agenda below. I've made some comments on a few items of interest - you can see them in yellow like this.
1. CALL TO ORDER
2. NATIONAL ANTHEM
3. ADOPTION OF PREVIOUS COUNCIL MEETING MINUTES
3.1 Council receive the minutes of the Minutes of the City Council Meeting Held October 5, 2009
4. ADOPTION OF AGENDA
5. DELEGATIONS
5.1 Mr. B. Manz, Manager, Aquatera Utilities Inc. re: Solid Waste Franchise Fee and Utility Bylaw
6. PUBLIC HEARINGS
6.1 Bylaw C-1100-147, to Amend the Land Use Bylaw – Schedule “B” Signs to allow a billboard sign on City property at the Pete Eager Fire Station located at Lot 1, Plan 012- 1228
Council give Bylaw C-1100-147, to Amend the Land Use Bylaw, second reading.
Council give Bylaw C-1100-147, to Amend the Land Use Bylaw, third reading.
There may be some opposition to this change. The current sign bylaw doesn't allow for billboard signs on city property and this amendment would make a special allowance for a billboard - only on this specific site mind you. I'm not sure there's a compelling reason to allow it.
7. UNFINISHED BUSINESS
8. REPORTS
7. UNFINISHED BUSINESS
8. REPORTS
9. COMMITTEE BUSINESS
9.1 2010 Olympic Torch Relay Event Committee – September 30, & October 8, 2009
Council receive the minutes of the 2010 Olympic Torch Relay Event Committee meetings held September 30, and October 8, 2009.
9.2 General Government Services Committee – October 7, 2009
Council receive the minutes of the General Government Services Committee meeting held October 7, 2009.
9.2.1 2010 Olympic Torch Relay Event Funding
Council approve additional funding in the amount of $32,500 allocated from the Recreation and Community Development Program Budget, for the 2010 Olympic Torch Relay Event.
We are waiting for word on some grant applications we've submitted to the province. In the mean time administration wants to make sure we have the money in place for the Nov 6th event. They are suggesting we cover it internally in part by using funds that were budgeted for the operation of the new community gyms. We had budgeted for 12 months operating but with the gyms opening in September we'll only to pay for about 4 months. If the grants come in after the event all the better.
9.2.2 Marketing of Former Germain Park Property
Council direct Administration assign a market price for the former Germain Park Property and market the property for sale, and report back at a future Committee meeting.
9.2.2 Marketing of Former Germain Park Property
Council direct Administration assign a market price for the former Germain Park Property and market the property for sale, and report back at a future Committee meeting.
I'll be voting against this motion. If this was passed it would see the land go up for sale with absolutely no conditions to encourage development. My greatest concern is that we see something positive happen on the site - SOON. Worst case scenario; Selling the land this way could lead to an absentee landowner from out of the city buying it and sitting on it until the market improves in hopes of flipping it for a quick profit. That's no help to our downtown and if we can't improve downtown I don't see why we would sell it.
For more information you can see the whole Germain Park timeline here but simply put I think this is a bad idea, we can do better.
9.2.3 Request to Cancel Tax Penalty
Council deny the request to cancel the July, 2009 tax penalty of $174.97 on Lot 56, Block 2, Plan 0720778.
9.2.4 Borrowing Bylaw C-1200
Council give first reading to Borrowing Bylaw C-1200, in the amount of $2,092,000.00 for Reconstruction of the Prairie Art Gallery.
9.2.3 Request to Cancel Tax Penalty
Council deny the request to cancel the July, 2009 tax penalty of $174.97 on Lot 56, Block 2, Plan 0720778.
9.2.4 Borrowing Bylaw C-1200
Council give first reading to Borrowing Bylaw C-1200, in the amount of $2,092,000.00 for Reconstruction of the Prairie Art Gallery.
Total project cost is estimated to be $9,957,000 with the balance broken out like this: $1,280,000 from insurance, $5,585,000 from provincial grants and $1,000,000 from outside parties (the Prairie Gallery organization).
9.2.5 Temporary Borrowing Bylaw C-1236
Council give three readings to Borrowing Bylaw C-1236, in the amount of $2,000,000.00 to meet current expenditures.
9.2.5 Temporary Borrowing Bylaw C-1236
Council give three readings to Borrowing Bylaw C-1236, in the amount of $2,000,000.00 to meet current expenditures.
This is something the city does every year to manage our cash flow. It's basically a line of credit that covers any small gaps that may occur between when our cash investments mature and when we need money - it very rarely gets used.
9.2.6 Cancellation of Regularly Scheduled Meetings
Council cancel the November 3, 2009 Public Works Committee meeting and the November 4, 2009 General Government Services Committee meeting.
9.2.6 Cancellation of Regularly Scheduled Meetings
Council cancel the November 3, 2009 Public Works Committee meeting and the November 4, 2009 General Government Services Committee meeting.
Many of us will be in Calgary for the AUMA convention this week so there wouldn't be enough people to have the meetings. I'll be flying down late Monday and coming back Thursday so I can be here for the Olympic Torch on Friday morning.
9.2.7 Strategic Priorities Chart
Council approve the Strategic Priorities Chart as revised.
9.2.8 Bylaw C-962P, to Amend the Procedure Bylaw – Deputy Mayor
Council give three readings to Bylaw C-962P to amend the Procedure Bylaw with respect to Deputy and Acting Mayor appointments.
9.2.7 Strategic Priorities Chart
Council approve the Strategic Priorities Chart as revised.
9.2.8 Bylaw C-962P, to Amend the Procedure Bylaw – Deputy Mayor
Council give three readings to Bylaw C-962P to amend the Procedure Bylaw with respect to Deputy and Acting Mayor appointments.
This item came from Mayor Logan and it aims to change the system back to what it was before 2004. It used to be that after an election one Alderman was appointed to be Deputy Mayor and would fill that roll that for the whole 3 year term. Starting with the 2004 council we implemented a system where each Alderman serves as Deputy Mayor for a period of about 6 weeks through the year.
I think the 2004 change (to our current system) was positive for two reasons;
First and most importantly, it treats each Alderman equally - We are all elected to the same position and have the same number of votes and are supposed to have the same amount of influence on council decisions. Appointing one Alderman as Deputy Mayor elevates them to a position that infers a special status, different than the other people were supposedly elected to serve in the same position. Each council member holds the same position under the law and should be treated as equals.
Second, it works to minimize risk and clarifies what would happen in a scenario where both the Mayor and Deputy Mayor are unable to fulfill their duties. Today if both the Mayor and the scheduled Deputy Mayor are unavailable then the next person in charge would the be Alderman who is next on the schedule of deputy mayors- simple. Under the back-in-the-day system if both those two are out what is council supposed to do? I guess we get together and have a meeting to decide and appoint someone to do the job. In an emergency I don't think this would run as smoothly as just moving to the next person on the list.
9.3 Protective Services Committee – October 13, 2009
Council receive the minutes of the Protective Services Committee meeting held October 13, 2009.
9.3.1 AUMA Resolution - STARS
Council forward a letter to the AUMA Board addressing questions from the Mayors’ Caucus and requesting AUMA urge the Government of Alberta, to leverage the success of the collaborative STARS model into the fully integrated health care system being developed for all Albertans.
9.3.2 Revisions to Parking Model (Montrose Area)
Council:
1. approve that pay by space machines be installed for public parking at the Montrose parking lot,
2. approve that the City formally request the Alberta Government to negotiate new terms pertaining to the lease of the parking spaces for Court House visitors,
3. establish the following fees for off-street parking leases:
a. $25/month for a non-energized surface stall,
b. $30/month for an energized surface stall,
c. $50/month for underground/covered parking stall
4. approve installation of parking meters on 99 Street between 99 and 101 Avenues,
5. direct Administration conduct a review of policies pertaining to parking fees charged to City employees and RCMP detachment personnel, and,
6. direct Administration work with the Downtown Parking Advisory Committee to develop recommendations to update the Downtown Parking Strategy.
9.4 Community Development Committee – October 13, 2009
Council receive the minutes of the Community Development Committee meeting held October 13, 2009.
9.4.1 Grande Prairie Storm Request for Additional Office Space at Crystal Centre
Council approve the Grande Prairie Storm request to place a temporary office trailer on the Crystal Centre plaza.
Council receive the minutes of the Protective Services Committee meeting held October 13, 2009.
9.3.1 AUMA Resolution - STARS
Council forward a letter to the AUMA Board addressing questions from the Mayors’ Caucus and requesting AUMA urge the Government of Alberta, to leverage the success of the collaborative STARS model into the fully integrated health care system being developed for all Albertans.
9.3.2 Revisions to Parking Model (Montrose Area)
Council:
1. approve that pay by space machines be installed for public parking at the Montrose parking lot,
2. approve that the City formally request the Alberta Government to negotiate new terms pertaining to the lease of the parking spaces for Court House visitors,
3. establish the following fees for off-street parking leases:
a. $25/month for a non-energized surface stall,
b. $30/month for an energized surface stall,
c. $50/month for underground/covered parking stall
4. approve installation of parking meters on 99 Street between 99 and 101 Avenues,
5. direct Administration conduct a review of policies pertaining to parking fees charged to City employees and RCMP detachment personnel, and,
6. direct Administration work with the Downtown Parking Advisory Committee to develop recommendations to update the Downtown Parking Strategy.
9.4 Community Development Committee – October 13, 2009
Council receive the minutes of the Community Development Committee meeting held October 13, 2009.
9.4.1 Grande Prairie Storm Request for Additional Office Space at Crystal Centre
Council approve the Grande Prairie Storm request to place a temporary office trailer on the Crystal Centre plaza.
I'm supportive but uncomfortable about this. I attended at the committee meeting when this came forward and I said at the time that I'd prefer to see a better solution that would be more permanent. That could mean renovations to the building and could be costly but I think we need to know what the ultimate solution is before we approve an interim solution. Admin said they'd be coming forward with the ultimate solution in the next little while but I'd feel more comfortable approving something temporary if I knew how long it would actually need to be there.
9.4.2 Prairie Gallery Building Committee Meeting held October 1, 2009
Council authorize Teeple Architects submit applications for architectural awards, including the Governor General Award, for the Montrose Cultural Centre.
9.4.2 Prairie Gallery Building Committee Meeting held October 1, 2009
Council authorize Teeple Architects submit applications for architectural awards, including the Governor General Award, for the Montrose Cultural Centre.
9.4.3 Affordable Housing RFP 21-431-09
Council approve Affordable Housing RFP 21-431-09 be awarded to the Grande Prairie Women’s Residence Association in the amount of $2,234,583.00 for the development of fifteen (15) affordable housing units.
This is for a second stage shelter at Odyssey House that has been in the works for a number of years. It would provide longer term accommodations for women escaping abusive relationships. Right now people can only stay at Odyssey House for a few months and after that they are on their own, often falling back in to bad situations because there's simply no where else to go, or because they don't have the skills or money to get a place of their own. The second stage shelter would provide living spaces where people could stay for 1 to 3 years. The money is 100% from a provincial housing grant.
9.4.4 Municipal Sustainability Housing Program and Capital Enhancement Program (Block Funding $2M) – Affordable Housing Plan
Council approve the 2009/10 Affordable Housing Plan in the amount of $2M.
9.4.4 Municipal Sustainability Housing Program and Capital Enhancement Program (Block Funding $2M) – Affordable Housing Plan
Council approve the 2009/10 Affordable Housing Plan in the amount of $2M.
A plan for money from another provincial housing grant program.
9.4.5 Elks Lodge #285, Association Five-Year Agreement Renewal
Council approve the Elks Lodge #285, Five-year Agreement Renewal.
10. CORRESPONDENCE
11. DELEGATION BUSINESS
12. NOTICES OF MOTION
13. COUNCIL MEMBER REPORTS
9.4.5 Elks Lodge #285, Association Five-Year Agreement Renewal
Council approve the Elks Lodge #285, Five-year Agreement Renewal.
10. CORRESPONDENCE
11. DELEGATION BUSINESS
12. NOTICES OF MOTION
13. COUNCIL MEMBER REPORTS
Wednesday, October 7, 2009
GGS Committee Agenda for October 7th
WOW - I can't believe it's been over a month since my last post! Life has been pretty busy for the last while with getting engaged and moving but I think things have normalized a bit and I should be back on a more regular schedule.
Speaking of a regular schedule, today is the regular day for our General Government Services committee meeting. The meeting is a 10am at city hall. We have a loaded agenda today with a lot of big items. Check out older GGS agendas here.
As always, the names you see below the agenda items are the staff members who are presenting the report on that item. My quick comments are in italics.
1. “In Camera” (land)
A. Ross, Land Manager
2.Marketing of Former Germain Park Property
A. Ross, Land Manager
Yep, it's back. Council voted to continue trying to sell the property (I voted against that motion but lost) so now we are back discussing what terms and conditions we'll put on any sale. I'll be arguing that the terms must see something happen on the site in a relatively short time period as I think if we're going to sell it (which I disagree with) then something needs to be built there sooner, rather than later. This land has become a detriment to the down town rather than an asset.
3.Request to Cancel Tax Penalty
K. Stephenson, Property TaxCoordinator
A request to cancel a tax penalty of $174.97 because (as near as I can tell) someone failed to notify us of an address change and they didn't get their tax notice on time. So, now they don't want to pay the penalty for late payments. I will likely vote not to cancel the late fees.
4.Aquatera Waste Management Facility
G. Scerbak, City Manager
This is a BIG issue, in fact I don't have enough time to write about it fully but simply put: one of the reasons Aquatera has lost money of late is because not all the garbage from the city is going to the city landfill. Much of it, especially from the north end and from multi-family (like apartments) has been going to the county landfill. The problem is each load that is lost actually represents lost revenue for Aquatera. So the question is how do we fix this? I have an idea but I thing the report here is going another direction.
5.Borrowing Bylaw C-1200
D. Sauve, Senior Financial Analyst
For the reconstruction of the Prairie Art Gallery. A total cost of $9,957,000. $2,092,000 of that will be borrowed (like a mortgage) and the additional $7,865,000 will come from grants, insurance and the Prairie Gallery.
6.Temporary Borrowing Bylaw C-1236
D. Sauve, Senior Financial Analyst
This basically a $2 million line of credit that the city has taken out every year since 1998. It's there just in case we need it to cover any gaps in our operating cash flow. I think we rarely, if ever, use it.
7.Cancellation of Regularly Scheduled Meetings
J. Ferguson, Legislative Services Manager
Most of council will be at the AUMA convention from November 3rd to 6th so we are cancelling two committee meetings that happen in the same period - Nov 3rd Public Works and Nov 4th GGS.
8.Strategic Priorities Chart
J. Ferguson, Legislative Services Manager
9.Deputy Mayor/Acting Mayor
J. Ferguson, Legislative Services Manager
10. City Matters
J. Ferguson, Legislative Services Manager
11.Other Business
Speaking of a regular schedule, today is the regular day for our General Government Services committee meeting. The meeting is a 10am at city hall. We have a loaded agenda today with a lot of big items. Check out older GGS agendas here.
As always, the names you see below the agenda items are the staff members who are presenting the report on that item. My quick comments are in italics.
1. “In Camera” (land)
A. Ross, Land Manager
2.Marketing of Former Germain Park Property
A. Ross, Land Manager
Yep, it's back. Council voted to continue trying to sell the property (I voted against that motion but lost) so now we are back discussing what terms and conditions we'll put on any sale. I'll be arguing that the terms must see something happen on the site in a relatively short time period as I think if we're going to sell it (which I disagree with) then something needs to be built there sooner, rather than later. This land has become a detriment to the down town rather than an asset.
3.Request to Cancel Tax Penalty
K. Stephenson, Property TaxCoordinator
A request to cancel a tax penalty of $174.97 because (as near as I can tell) someone failed to notify us of an address change and they didn't get their tax notice on time. So, now they don't want to pay the penalty for late payments. I will likely vote not to cancel the late fees.
4.Aquatera Waste Management Facility
G. Scerbak, City Manager
This is a BIG issue, in fact I don't have enough time to write about it fully but simply put: one of the reasons Aquatera has lost money of late is because not all the garbage from the city is going to the city landfill. Much of it, especially from the north end and from multi-family (like apartments) has been going to the county landfill. The problem is each load that is lost actually represents lost revenue for Aquatera. So the question is how do we fix this? I have an idea but I thing the report here is going another direction.
5.Borrowing Bylaw C-1200
D. Sauve, Senior Financial Analyst
For the reconstruction of the Prairie Art Gallery. A total cost of $9,957,000. $2,092,000 of that will be borrowed (like a mortgage) and the additional $7,865,000 will come from grants, insurance and the Prairie Gallery.
6.Temporary Borrowing Bylaw C-1236
D. Sauve, Senior Financial Analyst
This basically a $2 million line of credit that the city has taken out every year since 1998. It's there just in case we need it to cover any gaps in our operating cash flow. I think we rarely, if ever, use it.
7.Cancellation of Regularly Scheduled Meetings
J. Ferguson, Legislative Services Manager
Most of council will be at the AUMA convention from November 3rd to 6th so we are cancelling two committee meetings that happen in the same period - Nov 3rd Public Works and Nov 4th GGS.
8.Strategic Priorities Chart
J. Ferguson, Legislative Services Manager
9.Deputy Mayor/Acting Mayor
J. Ferguson, Legislative Services Manager
10. City Matters
J. Ferguson, Legislative Services Manager
11.Other Business
Monday, July 13, 2009
GGS Committee Agenda for July 13th
This is my first post after being out of the city for a while on a short summer vacation. I did manage to squeeze in the "council related activity" I mentioned and I'll be posting pictures soon.
Today is a "Council Monday" so we will have our full regular meeting tonight at 7pm. I was going to post the agenda for that but it doesn't seem to be online this morning. So, in it's place I'm getting a little head start on the week and posting the Agenda for the General Government Services committee meeting that will happen on Wednesday.
The names you see below the agenda items are the staff members who are presenting the report on that item. My quick comments are in italics.
1. Refund of Property Tax
S. Smith, Assessor
It doesn't happen very often but occasionally the city's tax assessment department does make mistakes. In this instance there was an error in the square footage calculation of a property that resulted in the owner being over billed. Since 2004 they've been paying more in taxes they they should have. City staff are recommending that we refund the total amount of the over billing, $10,542.15
2. Bill 202 Municipal Government Act
J. Ferguson, Legislative Services Manager
This bill from the province calls for the creation of a Municipal Auditor. Not a bad idea but 1) it has the potential to create a lot of additional work for municipalities and 2) the Minister of Municipal Affairs already had the power to order municipalities to under go an audit.
Along with Bill 203 I think it's an example of a private member's bill that addresses a perceived problem rather than an actual one. Both pieces of legislation have their good points but I think they went ahead without a lot of research being done. For example I don't think either AUMA or AAMD&C (the organizations representing Alberta municipalities) were consulted in the creation of these. Janette is bringing this bill to council's attention (I first heard of it this spring on Twitter) and I imagine that the committee will ask for a report on how this will impact the city. We may also take a position forward to AUMA asking them to lobby the province for changes. Looking on Twitter I just noticed that the Province is asking for public input on the Bill, I imagine we'll as staff to prepare a submission.
On a somewhat related note; I think it's odd the province wants to create more auditor positions when they don't even fund the one they already have.
3. Customer Satisfaction Survey
D. Olinger, Marketing Communications Manager
This report formalizes the process of doing Customer Satisfaction survey's in the city every 2 years. The next one would be in March of 2011. Having it then will allow the new council (elected in October of 2010) to use the input from residents as they build their strategic plan in the spring of that year and the 3 year budget in the fall. It's a great feedback loop that will ensure that the views of residents are reflected in the city's business planning process.
4. Correspondence
4.1. Alberta Sustainable Resource Development, re: Government of Alberta Response to FISC Recommendations on Forest Industry Competitiveness
4.2. R. Danyluk, Minister, Alberta Municipal Affairs re: Unconditional Municipal Grant
This is an annual grant, and it's one of the few that comes without strings attached, like saying it has to be used by a certain time, or for a certain type of project or service. The total amount of the grant this year is $592,188 or approximately 0.00422 % of our yearly budget.
4.3. Town of Grande Cache, re: Invitation to Grande Cache’s 40th Anniversary
Congratulations Grande Cache!
In this letter they are inviting the Mayor to attend to help celebrate at their Opening Ceremonies on Friday September 4th. The weekend of the 4th to the 7th the Town will be hosing a Homecoming celebration for everyone who ever lived in Grande Cache - mark it on your calendar!
5. Other Business
Today is a "Council Monday" so we will have our full regular meeting tonight at 7pm. I was going to post the agenda for that but it doesn't seem to be online this morning. So, in it's place I'm getting a little head start on the week and posting the Agenda for the General Government Services committee meeting that will happen on Wednesday.
The names you see below the agenda items are the staff members who are presenting the report on that item. My quick comments are in italics.
1. Refund of Property Tax
S. Smith, Assessor
It doesn't happen very often but occasionally the city's tax assessment department does make mistakes. In this instance there was an error in the square footage calculation of a property that resulted in the owner being over billed. Since 2004 they've been paying more in taxes they they should have. City staff are recommending that we refund the total amount of the over billing, $10,542.15
2. Bill 202 Municipal Government Act
J. Ferguson, Legislative Services Manager
This bill from the province calls for the creation of a Municipal Auditor. Not a bad idea but 1) it has the potential to create a lot of additional work for municipalities and 2) the Minister of Municipal Affairs already had the power to order municipalities to under go an audit.
Along with Bill 203 I think it's an example of a private member's bill that addresses a perceived problem rather than an actual one. Both pieces of legislation have their good points but I think they went ahead without a lot of research being done. For example I don't think either AUMA or AAMD&C (the organizations representing Alberta municipalities) were consulted in the creation of these. Janette is bringing this bill to council's attention (I first heard of it this spring on Twitter) and I imagine that the committee will ask for a report on how this will impact the city. We may also take a position forward to AUMA asking them to lobby the province for changes. Looking on Twitter I just noticed that the Province is asking for public input on the Bill, I imagine we'll as staff to prepare a submission.
On a somewhat related note; I think it's odd the province wants to create more auditor positions when they don't even fund the one they already have.
3. Customer Satisfaction Survey
D. Olinger, Marketing Communications Manager
This report formalizes the process of doing Customer Satisfaction survey's in the city every 2 years. The next one would be in March of 2011. Having it then will allow the new council (elected in October of 2010) to use the input from residents as they build their strategic plan in the spring of that year and the 3 year budget in the fall. It's a great feedback loop that will ensure that the views of residents are reflected in the city's business planning process.
4. Correspondence
4.1. Alberta Sustainable Resource Development, re: Government of Alberta Response to FISC Recommendations on Forest Industry Competitiveness
4.2. R. Danyluk, Minister, Alberta Municipal Affairs re: Unconditional Municipal Grant
This is an annual grant, and it's one of the few that comes without strings attached, like saying it has to be used by a certain time, or for a certain type of project or service. The total amount of the grant this year is $592,188 or approximately 0.00422 % of our yearly budget.
4.3. Town of Grande Cache, re: Invitation to Grande Cache’s 40th Anniversary
Congratulations Grande Cache!
In this letter they are inviting the Mayor to attend to help celebrate at their Opening Ceremonies on Friday September 4th. The weekend of the 4th to the 7th the Town will be hosing a Homecoming celebration for everyone who ever lived in Grande Cache - mark it on your calendar!
5. Other Business
Labels:
Agendas,
Other Cities,
Provincial Funding,
Provincial Legislation,
Taxes
Tuesday, June 30, 2009
GGS Committee Agenda for June 30th
Because of the Canada Day holiday one of my regular city committee meetings has been bumped to Tuesday - the General Government Services (GGS) Committee. As I mentioned last time I posted an agenda from GGS, this committee meets every second week and generally deals with things like internal corporate services (IT, and Finance) as well as the administrative functions of the corporation.
Below is the agenda for today's meeting. The names you see below the agenda items are the staff members who are presenting the report on that item. My quick comments are in italics.
Delegations
1. Mr. B. Manz - 2008 Aquatera Annual Report (attached)
The city owns Aquatera (along with the County of GP and the Town of Sexsmith) and as part of that relationship we see them at meetings quite often. Presenting the annual report is kind of just an FYI thing as all council members receive it in our mail boxes.
2. Committee “In Camera” (land matter)
3. Grande Prairie Public Library 2008 Audited Financial Statements (attached)
S. Walker, Acting Corporate Services Director
The Library is one of two organizations who's year end financial statements are combined with the City's. The other is the Airport. The library ended the year with a surplus of $292,776 - mostly due to a number of smaller factors that added up; unexpected grants and higher than expected fundraising on the revenue side and lower than expected or deferred expenses. Any surplus is transferred to a reserve and will cover some of the increased expenses that come as the library grows in to the new building.
4. Branding Exercise RFP Award (attached)
D. Olinger, Manager Marketing and Communications
This will ensure that the city is effectively marketing itself in a coordinated manner. The most visible result of this for the public will likely be some kind of new logo for the city (Right now we are using the city Crest which really isn't a logo). I won't be surprised if there is some angry feedback on this expense ($36,000) but ultimately the city is a large corporation that needs to communicate effectively with the public and this will help.
5. Strategic Priorities Chart Update (attached)
A. Cerny, Acting Legislative Services Manager
6. Correspondence
6.1 Mr. W. Drysdale, MLA, re: 2009 Municipal Sustainability Initiative allocation (attached)
This is in response to a letter we sent outlining the negative impact that the province's decision to reduce MSI funding had on our city. The province chopped about $2.4 million out of grant funding we were supposed to receive this year - money that was going to the construction of the multiplex.
6.2 AUMA Mayors’ Caucus, re: Bill 203 Local Authorities Election Act Amendment (attached)
This new provincial bill (view as a pdf)came from an MLA's private member motion late this spring. It sets out rules for how municipal election campaigns are financed and reported. I don't think anyone has too much of a problem with having fair guidelines in place that ensure transparency (I don't) the issue is that this was sprung on municipalities without any consultation. Because of that there are a number of holes in the proposed legislation that could have negative impacts. Hopefully we'll be able to correct these things by working through AUMA before this becomes law.
7. Other Business
Below is the agenda for today's meeting. The names you see below the agenda items are the staff members who are presenting the report on that item. My quick comments are in italics.
Delegations
1. Mr. B. Manz - 2008 Aquatera Annual Report (attached)
The city owns Aquatera (along with the County of GP and the Town of Sexsmith) and as part of that relationship we see them at meetings quite often. Presenting the annual report is kind of just an FYI thing as all council members receive it in our mail boxes.
2. Committee “In Camera” (land matter)
3. Grande Prairie Public Library 2008 Audited Financial Statements (attached)
S. Walker, Acting Corporate Services Director
The Library is one of two organizations who's year end financial statements are combined with the City's. The other is the Airport. The library ended the year with a surplus of $292,776 - mostly due to a number of smaller factors that added up; unexpected grants and higher than expected fundraising on the revenue side and lower than expected or deferred expenses. Any surplus is transferred to a reserve and will cover some of the increased expenses that come as the library grows in to the new building.
4. Branding Exercise RFP Award (attached)
D. Olinger, Manager Marketing and Communications
This will ensure that the city is effectively marketing itself in a coordinated manner. The most visible result of this for the public will likely be some kind of new logo for the city (Right now we are using the city Crest which really isn't a logo). I won't be surprised if there is some angry feedback on this expense ($36,000) but ultimately the city is a large corporation that needs to communicate effectively with the public and this will help.
5. Strategic Priorities Chart Update (attached)
A. Cerny, Acting Legislative Services Manager
6. Correspondence
6.1 Mr. W. Drysdale, MLA, re: 2009 Municipal Sustainability Initiative allocation (attached)
This is in response to a letter we sent outlining the negative impact that the province's decision to reduce MSI funding had on our city. The province chopped about $2.4 million out of grant funding we were supposed to receive this year - money that was going to the construction of the multiplex.
6.2 AUMA Mayors’ Caucus, re: Bill 203 Local Authorities Election Act Amendment (attached)
This new provincial bill (view as a pdf)came from an MLA's private member motion late this spring. It sets out rules for how municipal election campaigns are financed and reported. I don't think anyone has too much of a problem with having fair guidelines in place that ensure transparency (I don't) the issue is that this was sprung on municipalities without any consultation. Because of that there are a number of holes in the proposed legislation that could have negative impacts. Hopefully we'll be able to correct these things by working through AUMA before this becomes law.
7. Other Business
Labels:
Agendas,
Aquatera,
AUMA,
Provincial Funding,
Provincial Legislation
Monday, June 29, 2009
Council Agenda for June 29th, 2009
Hope you are enjoying the sunshine! Below is the agenda for tonight's regular council meeting. These regular meetings start at 7pm and are open if you want to attend. If you can't make it in to watch live, in person then you can always watch online. (All council meeting webcasts have also been archived here too- meaning you can call up and watch any meeting all the way back to June of 2004!)
Some quick items of note on this agenda; starting the process for development to start on the south east corner of 68th Ave and Resources Road (8.3), closing off access to the Provincial Building parking lot from 104Ave (9.3.1), buying a new street sweeper for $208,966 (9.3.2) and a tree-trimmer truck for parks at a cost of $159,897 (9.3.3), borrowing $454,446 for the Centre for Creative Arts renovation (9.4.1), Providing Fire Dispatch Services to the Towns of High Prairie & Spirit River (9.9.1 & 9.9.2), a 10 year agreement between the city and ATCO for a Arctic Winter Games cauldron in Muskoseepi Park (9.10.4)
Grande Prairie City Council Agenda for June 29th, 2009
1. CALL TO ORDER
2. NATIONAL ANTHEM
3. ADOPTION OF PREVIOUS COUNCIL MEETING MINUTES
4. ADOPTION OF AGENDA
5. DELEGATIONS
6. PUBLIC HEARINGS
7. UNFINISHED BUSINESS
8. REPORTS
8.1 Appointments to the City/County Joint Recreation Committee (attached) Request to appoint four Council members to the City/County Joint Recreation Committee.
RECOMMENDATION
Council appoint Aldermen Deimert, Gustafson and Wong, and Mayor Logan (ex officio) to the City/County Joint Recreation
Committee.
8.2 Bylaw C-1100-145, to Amend the Land Use Bylaw (attached)
Bylaw C-1100-145, to amend the Land Use Bylaw, to include “Fleet Services” as a Discretionary Use in the “CC – Central Commercial” District.
RECOMMENDATION
Council give Bylaw C-1100-145, to amend the Land Use Bylaw first reading.
Council establish Monday, July 27, 2009 at 7:00 p.m. in Council Chambers as the date, time and location for Public Hearing purposes for Bylaw C-1100-145.
8.3 Bylaw C-1060-10 to amend the South East Area Structure plan & Bylaw C-1100-112 to amend the Land Use Bylaw
Adoption of the Kennedy Development Ltd. Outline Plan
RECOMMENDATION
Council give Bylaw C-1060-10, to amend the South East Area Structure Plan first reading.
Council give Bylaw C-1100-112, to amend the Land Use Bylaw first reading.
Council establish Monday, July 27, 2009 at 7:00 p.m. in Council Chambers as the date, time and location for Public Hearing purposes for Bylaw C-1060-10 and Bylaw C-1100-112.
9. COMMITTEE BUSINESS
9.1 Municipal Government Day Team – June 10, 2009
RECOMMENDATION
Council receive the minutes of the Municipal Government Day Team meeting held June 10, 2009.
9.2 Council Committee of the Whole – June 15, 2009
RECOMMENDATION
Council receive the minutes of the Council Committee of the Whole meeting held June 15, 2009.
9.3 Public Works Committee - June 16, 2009
RECOMMENDATION
Council receive the minutes of the Public Works Committee meeting held June 16, 2009.
9.3.1 Access to 104 Avenue from the Provincial Building
RECOMMENDATION
Council reinstate the status quo of the access to 104 Avenue from the Provincial Building parking lot pending neighborhood
consultation.
9.3.2 Tender Award, T-12-547-09, Street Sweeper
RECOMMENDATION
Council approve Tender T-12-547-09 for the purchase of a street sweeper be awarded to Western Equipment & Services
Inc. in the amount of $208,966.74 (excluding GST), as the lowest tender meeting specifications.
9.3.3 Tender Award – T-14-547-09, Truck with Forestry Aerial Device
RECOMMENDATION
Council approve Tender T-14-547-09 for the purchase of a forestry aerial device and chip/dump mounted on a single axle truck be awarded to Calco Equipment Inc. in the amount of $159,879.00 (excluding GST), as the lowest tender meeting specifications.
9.3.4 Bylaw C-1233, to close a portion of 88 Street, south of 112 Avenue (attached)
RECOMMENDATION
1. Give Bylaw C-1233 first reading, and;
2. Set Monday, July 27, 2009 as the date for consideration for second and third readings.
9.3.5 Inspection Services Quality Management Plan (attached)
RECOMMENDATION
Council adopt the City of Grande Prairie and the Town of Beaverlodge Joint Uniform Quality Management Plan.
9.4 General Government Services Committee – June 17, 2009
RECOMMENDATION
Council receive the minutes of the General Government
Services Committee meeting held June 17, 2009.
9.4.1 Borrowing Bylaw C-1229, to borrow for Renovations of the Centre for Creative Arts
RECOMMENDATION
Council give first reading to Bylaw C-1229, to borrow for the
renovations of the Centre for Creative Arts building.
9.5 Council Committee of the Whole – June 17, 2009
RECOMMENDATION
Council receive the minutes of the Council Committee of the
Whole meeting held June 17, 2009.
9.6 Pursuit of Excellence Committee – June 17, 2009
RECOMMENDATION
Council receive the minutes of the Pursuit of Excellence
Committee meeting held June 17, 2009.
9.7 Environment Committee – June 22, 2009
RECOMMENDATION
Council receive the minutes of the Environment Committee
meeting held June 22, 2009.
9.8 Council Committee of the Whole – June 22, 2009
RECOMMENDATION
Council receive the minutes of the Council Committee of the
Whole meeting held June 22, 2009.
9.9 Protective Services Committee – June 23, 2009
RECOMMENDATION
Council receive the minutes of the Protective Services
Committee meeting held June 23, 2009.
9.9.1 Renewal of Dispatch Agreement – Town of High Prairie
RECOMMENDATION
Council approve the renewal of the contract with the Town of
High Prairie to provide emergency fire dispatch services for a
five year period in accordance with the fee schedule as
presented.
9.9.2 Renewal of Dispatch Agreement – Town of Spirit River
RECOMMENDATION
Council approve the renewal of the contract with the Town of
Spirit River to provide emergency fire dispatch services for a
five year period in accordance with the fee schedule as
presented.
9.9.3 Ownership and Operating Agreement – Animal Pound
RECOMMENDATION
Council approve that the City enter into the Ownership and
Operating Agreement for the Animal Pound with the County
of Grande Prairie and the Grande Prairie and District SPCA.
9.9.4 Police and Crisis Team (PACT) Initiative
RECOMMENDATION
Council approve that the Mayor send a letter to the Minister
of Public Safety and Emergency recommending an additional
RCMP officer be hired for the Police and Crisis Team (PACT)
initiative.
9.10 Community Development Committee – June 23, 2009
RECOMMENDATION
Council receive the minutes of the Community Development
Committee meeting held June 23, 2009.
9.10.1 2010 Olympic Torch Relay Event Request for Funding
RECOMMENDATION
Council approve the funding of $20,307 from the Recreation
and Culture Program Budget for the 2010 Olympic Torch
Relay Event.
9.10.2 Bear Creek Pool Request for Funding
RECOMMENDATION
Council approve an additional $10,000 from the Leisure Centre
Operating Budget be provided to the Piranhas Swim Club for
the 2009 Summer Season provided additional grants and
revenues are not received, and further refer the annual
operating grant for future Bear Creek Pool contracts to the
2010 Budget review.
9.10.3 Crystal Centre Food and Beverage Service RFP Award
RECOMMENDATION
Council approve the award of RFP-12-439-09 for the provision
of Crystal Centre Food and Beverage Service to Crystal
Catering Ltd. for a three year period with an option to renew
for an additional three year term, as the highest evaluated
proponent meeting specifications.
9.10.4 ATCO Gas Agreement – Arctic Winter Games
RECOMMENDATION
Council approve a 10 year Agreement between the City and
ATCO Gas for the installation, operation and maintenance of
an Arctic Winter Games cauldron and pedestal in Muskoseepi
Park.
10. CORRESPONDENCE
11. DELEGATION BUSINESS
12. NOTICES OF MOTION
13. COUNCIL MEMBER REPORTS
Some quick items of note on this agenda; starting the process for development to start on the south east corner of 68th Ave and Resources Road (8.3), closing off access to the Provincial Building parking lot from 104Ave (9.3.1), buying a new street sweeper for $208,966 (9.3.2) and a tree-trimmer truck for parks at a cost of $159,897 (9.3.3), borrowing $454,446 for the Centre for Creative Arts renovation (9.4.1), Providing Fire Dispatch Services to the Towns of High Prairie & Spirit River (9.9.1 & 9.9.2), a 10 year agreement between the city and ATCO for a Arctic Winter Games cauldron in Muskoseepi Park (9.10.4)
Grande Prairie City Council Agenda for June 29th, 2009
1. CALL TO ORDER
2. NATIONAL ANTHEM
3. ADOPTION OF PREVIOUS COUNCIL MEETING MINUTES
4. ADOPTION OF AGENDA
5. DELEGATIONS
6. PUBLIC HEARINGS
7. UNFINISHED BUSINESS
8. REPORTS
8.1 Appointments to the City/County Joint Recreation Committee (attached) Request to appoint four Council members to the City/County Joint Recreation Committee.
RECOMMENDATION
Council appoint Aldermen Deimert, Gustafson and Wong, and Mayor Logan (ex officio) to the City/County Joint Recreation
Committee.
8.2 Bylaw C-1100-145, to Amend the Land Use Bylaw (attached)
Bylaw C-1100-145, to amend the Land Use Bylaw, to include “Fleet Services” as a Discretionary Use in the “CC – Central Commercial” District.
RECOMMENDATION
Council give Bylaw C-1100-145, to amend the Land Use Bylaw first reading.
Council establish Monday, July 27, 2009 at 7:00 p.m. in Council Chambers as the date, time and location for Public Hearing purposes for Bylaw C-1100-145.
8.3 Bylaw C-1060-10 to amend the South East Area Structure plan & Bylaw C-1100-112 to amend the Land Use Bylaw
Adoption of the Kennedy Development Ltd. Outline Plan
RECOMMENDATION
Council give Bylaw C-1060-10, to amend the South East Area Structure Plan first reading.
Council give Bylaw C-1100-112, to amend the Land Use Bylaw first reading.
Council establish Monday, July 27, 2009 at 7:00 p.m. in Council Chambers as the date, time and location for Public Hearing purposes for Bylaw C-1060-10 and Bylaw C-1100-112.
9. COMMITTEE BUSINESS
9.1 Municipal Government Day Team – June 10, 2009
RECOMMENDATION
Council receive the minutes of the Municipal Government Day Team meeting held June 10, 2009.
9.2 Council Committee of the Whole – June 15, 2009
RECOMMENDATION
Council receive the minutes of the Council Committee of the Whole meeting held June 15, 2009.
9.3 Public Works Committee - June 16, 2009
RECOMMENDATION
Council receive the minutes of the Public Works Committee meeting held June 16, 2009.
9.3.1 Access to 104 Avenue from the Provincial Building
RECOMMENDATION
Council reinstate the status quo of the access to 104 Avenue from the Provincial Building parking lot pending neighborhood
consultation.
9.3.2 Tender Award, T-12-547-09, Street Sweeper
RECOMMENDATION
Council approve Tender T-12-547-09 for the purchase of a street sweeper be awarded to Western Equipment & Services
Inc. in the amount of $208,966.74 (excluding GST), as the lowest tender meeting specifications.
9.3.3 Tender Award – T-14-547-09, Truck with Forestry Aerial Device
RECOMMENDATION
Council approve Tender T-14-547-09 for the purchase of a forestry aerial device and chip/dump mounted on a single axle truck be awarded to Calco Equipment Inc. in the amount of $159,879.00 (excluding GST), as the lowest tender meeting specifications.
9.3.4 Bylaw C-1233, to close a portion of 88 Street, south of 112 Avenue (attached)
RECOMMENDATION
1. Give Bylaw C-1233 first reading, and;
2. Set Monday, July 27, 2009 as the date for consideration for second and third readings.
9.3.5 Inspection Services Quality Management Plan (attached)
RECOMMENDATION
Council adopt the City of Grande Prairie and the Town of Beaverlodge Joint Uniform Quality Management Plan.
9.4 General Government Services Committee – June 17, 2009
RECOMMENDATION
Council receive the minutes of the General Government
Services Committee meeting held June 17, 2009.
9.4.1 Borrowing Bylaw C-1229, to borrow for Renovations of the Centre for Creative Arts
RECOMMENDATION
Council give first reading to Bylaw C-1229, to borrow for the
renovations of the Centre for Creative Arts building.
9.5 Council Committee of the Whole – June 17, 2009
RECOMMENDATION
Council receive the minutes of the Council Committee of the
Whole meeting held June 17, 2009.
9.6 Pursuit of Excellence Committee – June 17, 2009
RECOMMENDATION
Council receive the minutes of the Pursuit of Excellence
Committee meeting held June 17, 2009.
9.7 Environment Committee – June 22, 2009
RECOMMENDATION
Council receive the minutes of the Environment Committee
meeting held June 22, 2009.
9.8 Council Committee of the Whole – June 22, 2009
RECOMMENDATION
Council receive the minutes of the Council Committee of the
Whole meeting held June 22, 2009.
9.9 Protective Services Committee – June 23, 2009
RECOMMENDATION
Council receive the minutes of the Protective Services
Committee meeting held June 23, 2009.
9.9.1 Renewal of Dispatch Agreement – Town of High Prairie
RECOMMENDATION
Council approve the renewal of the contract with the Town of
High Prairie to provide emergency fire dispatch services for a
five year period in accordance with the fee schedule as
presented.
9.9.2 Renewal of Dispatch Agreement – Town of Spirit River
RECOMMENDATION
Council approve the renewal of the contract with the Town of
Spirit River to provide emergency fire dispatch services for a
five year period in accordance with the fee schedule as
presented.
9.9.3 Ownership and Operating Agreement – Animal Pound
RECOMMENDATION
Council approve that the City enter into the Ownership and
Operating Agreement for the Animal Pound with the County
of Grande Prairie and the Grande Prairie and District SPCA.
9.9.4 Police and Crisis Team (PACT) Initiative
RECOMMENDATION
Council approve that the Mayor send a letter to the Minister
of Public Safety and Emergency recommending an additional
RCMP officer be hired for the Police and Crisis Team (PACT)
initiative.
9.10 Community Development Committee – June 23, 2009
RECOMMENDATION
Council receive the minutes of the Community Development
Committee meeting held June 23, 2009.
9.10.1 2010 Olympic Torch Relay Event Request for Funding
RECOMMENDATION
Council approve the funding of $20,307 from the Recreation
and Culture Program Budget for the 2010 Olympic Torch
Relay Event.
9.10.2 Bear Creek Pool Request for Funding
RECOMMENDATION
Council approve an additional $10,000 from the Leisure Centre
Operating Budget be provided to the Piranhas Swim Club for
the 2009 Summer Season provided additional grants and
revenues are not received, and further refer the annual
operating grant for future Bear Creek Pool contracts to the
2010 Budget review.
9.10.3 Crystal Centre Food and Beverage Service RFP Award
RECOMMENDATION
Council approve the award of RFP-12-439-09 for the provision
of Crystal Centre Food and Beverage Service to Crystal
Catering Ltd. for a three year period with an option to renew
for an additional three year term, as the highest evaluated
proponent meeting specifications.
9.10.4 ATCO Gas Agreement – Arctic Winter Games
RECOMMENDATION
Council approve a 10 year Agreement between the City and
ATCO Gas for the installation, operation and maintenance of
an Arctic Winter Games cauldron and pedestal in Muskoseepi
Park.
10. CORRESPONDENCE
11. DELEGATION BUSINESS
12. NOTICES OF MOTION
13. COUNCIL MEMBER REPORTS
Monday, June 1, 2009
Council Agenda for June 1st, 2009
A couple of weeks ago I posted the agenda for the General Government Services committee. There was some positive feedback that a few readers found it to be useful information so I'll continue doing that. In the mean time I thought I'd see if people might appreciate seeing what's on the agenda for tonight's full council meeting.
We have the full council meetings every two weeks on Monday at 7pm. They are of course open to the public and you can view them live on the web (or check the archive for our "greatest hits" ). Have a look at the agenda for tonight's meeting below. My coments are in bold italics and I've highlighted the action items in bold.
It's a lot of text and I'm not sure that this is what people want to see from my blog so if you don't think it's useful please let me know.
1. CALL TO ORDER
2. NATIONAL ANTHEM
3. ADOPTION OF PREVIOUS COUNCIL MEETING MINUTES
4. ADOPTION OF AGENDA
5. DELEGATIONS
6. PUBLIC HEARINGS
7. UNFINISHED BUSINESS
8. REPORTS
9. COMMITTEE BUSINESS
9.1 Public Works Committee - May 19, 2009
RECOMMENDATION
Council receive the minutes of the Public Works Committee meeting held May 19, 2009.
9.1.1 Transit Operations Contract Extension
RECOMMENDATION
Council approve:
1. Renewal of the Transit Operator Provision contract with Cardinal Coach Lines Ltd. to April 30, 2011; and
2. The hourly rate for Basic Hours of Service for the Transit Operator Provision contract be increased by 3% to $35.49, May 1, 2009 to April 30, 2010, and by 3% to $36.55, May 1, 2010 to April 30, 2011; and
3. The hourly rate for Charter Service for the Transit Operator Provision contract be increased by 3% to $51.41, May 1, 2009 to April 30, 2010, and by 3% to $52.95, May 1, 2010 to April 30, 2011.
9.1.2 Development Permit Application D09-0119 - Request for Fee Waiver
RECOMMENDATION
Council waive the fees, totaling $3,480.30, for the development and construction of a multi-attached dwelling (three-plex) located at 9304 - 103 Avenue.
These fees would be waived because the project is an affordable housing project that meets certain criteria. This is one way the city supports those developing affordable housing.
9.1.3 Tender Award - 2009 Overlay Program
RECOMMENDATION
Council award Tender T-09-552-08 for the 2009 Overlay Program to Reco Construction Ltd. in the amount of $1,339,000 (excluding GST) as the lowest tender meeting specifications, with funding from the 2009 Overlay Program, and further that an additional $300,000 be allocated from the 2008 Overlay Program to cover the project costs.
9.1.4 Provincial Building Parking Access to 104 Avenue
RECOMMENDATION
Council approve opening the existing gated access from 104 Avenue to the Provincial Building east parking lot.
9.1.5 Land Use Bylaw Review Addendum to RFP 01-324-09
RECOMMENDATION
Council approve the proposed addendum to RFP 01-324-09 for the Land Use Bylaw Review as awarded to Lovatt Planning Consultants Inc., and ISL Engineering and Land Services, in the amount of $42,498 (excluding GST), and further that funding be allocated from the Engineering Reserve.
The mayor has been pushing to have a Municipal Planning Commission (MPC) developed and this amount is needed to get the consultants to give us some information on how the MPC could be set up & what it would do. I'm still not 100% convinced that we need an MPC but I'm willing to keep an open mind and wait for the results of this work.
9.2 2010 Olympic Torch Relay Event Committee - May 19, 2009
RECOMMENDATION
Council receive the minutes of the 2010 Olympic Torch Relay Event Committee meeting held May 19, 2009.
9.3 General Government Services Committee - May 20, 2009
RECOMMENDATION
Council receive the minutes of the General Government Services Committee meeting held May 20, 2009.
These are the minutes from the agenda I posted a couple of weeks ago. You'll notice that the items we discussed then have moved forward to here everything has to go through this process before it's finally approved by council.
9.3.1 March 2009 Financial Statements
RECOMMENDATION
Council receive for information the financial statements and schedules for the three month period ended March 31, 2009.
9.3.2 Cancellation of Regularly Scheduled Meetings
RECOMMENDATION
Council cancel the June 8th, 2009 Environment Committee meeting and the June 9th, 2009 Protective Services Committee and Community Development Committee meetings.
9.3.3 Destruction of Municipal Records
RECOMMENDATION
Council authorize the destruction of all records listed on the attached Schedule A and that all records destroyed be listed and incorporated in the minutes of Council along with signed affidavits as to witnessing of the destruction.
9.3.4 Grande Prairie Airport Commission Lease to 810807 Alberta Ltd.
RECOMMENDATION
Council approve a lease agreement between the Grande Prairie Airport Commission and 810807 Alberta Ltd. for a term ending May 31, 2035.
9.3.5 Strategic Plan and Priorities Chart
Council approve the 2009-2011 Strategic Plan and Priorities Chart, as presented.
9.3.6 Northern Alberta Elected Leaders,
re: Airport Traffic Services Review Discussion Paper
RECOMMENDATION
Council approve that the Mayor write a letter to the appropriate authorities in regard to the Airport Traffic Services Review Discussion Paper and indicate support for retention of the existing transportation links in the Northern Alberta, with copies of the letter to the Northern Alberta Elected Leaders Group, NADC, MP and MLA’s.
I'm council's rep on the NAEL and I just attended their last meeting on the 22nd of May when I drove up to Manning. I think it's important that the City supports the communities around us because ultimately what impacts Peace River, or Manning or Spirit River trickles down to impact us. If we can help them, we can help ourselves.
9.3.7 2010 Arctic Winter Games Logo
RECOMMENDATION
Council direct Administration to pursue use of the Arctic Winter Games Logo on the City’s letterhead, printed material, the website and other appropriate products.
I brought this up as an add on at the committee meeting. It's a simple thing but it needs to be done - I'm not sure why it hadn't before now.
9.4 Combative Sports Commission - May 21, 2009
Council receive the minutes of the Combative Sports Commission meeting held May 21, 2009.
9.5 Protective Services Committee - May 26, 2009
RECOMMENDATION
Council receive the minutes of the Protective Services Committee meeting held May 26, 2009.
9.6 Lt. Governor of Alberta 2009 Arts Awards Gala Event Committee - May 26, 2009
RECOMMENDATION
Council receive the minutes of the Lt. Governor of Alberta 2009 Arts Awards Gala Event Committee meeting held May 26, 2009.
9.7 Special City Council Meeting - May 26, 2009
RECOMMENDATION
Council receive the minutes of the Special City Council meeting held May 26, 2009.
9.8 Community Development Committee - May 26, 2009
RECOMMENDATION
Council receive the minutes of the Community Development Committee meeting held May 26, 2009.
9.8.1 United Way/Cool Aid Society
RECOMMENDATION
Council support the United Way Days of Caring, refer the request for project assistance for construction completion of the Cool Aid Southside location to administration for action and approve the Mayor proclaim Days of Caring.
9.8.2 2009 Park Improvement Grant
RECOMMENDATION
Council approve the 2009 Park Improvement Grants as follows:
1. Mission Heights Community Playground Society - $8,333.33, for the supply and installation of a new playground at Derek Taylor School;
2. Mother Teresa Parent Association - $8,333.33, for the supply and installation of a new playground at Mother Teresa School; and,
3. Club des Amis - $8,333.33, for the supply and installation of a new playground at Ecole Nouvelle Frontiere
9.8.3 Prairie Art Gallery Restoration Project
RECOMMENDATION
Council approve the award of RFP 04-430-09, for the Prairie Art Gallery Restoration Project, Architectural Design Services to Teeple Architects Ltd., in the amount of $748,645 (exclusive of GST), as follows:
1. Proceed with the Feasibility Study portion of the proposal, in the amount of $138,795; and
2. Subject to the satisfactory outcome of the Feasibility Study and the identification of funding sources for construction, proceed with the remaining architectural services in the amount of $609,850.
9.8.4 Centre for Creative Arts Building Retrofit Project Budget Shortfall
RECOMMENDATION
Council:
1. approve reallocation of $500,000 from the Facility Depreciation Reserve and $272,000 from the Unallocated Future Expenditure Reserve to address shortfalls to the Centre for Creative Arts Building Retrofit Project; and
2. rescind a portion of its August 25, 2008 motion as follows: “re-allocate $50,000 to Playgrounds, $100,000 to the Fire Hall Roof Replacement Project, $34,000 to the Outdoor Pool Drain and $15,000 for the Library Facility renewal from the Creative Arts Retrofit Capital Project”.
9.9 Municipal Government Day Team - May 27, 2009
RECOMMENDATION
Council receive the minutes of the Municipal Government Day Team meeting held May 27, 2009.
10. CORRESPONDENCE
10.1 C. Warkentin, MP, re: the City’s Gas Tax Fund Transfer.
10.2 C. Warkentin, MP, re: Recreational Infrastructure Canada Program (RInC).
10.3 C. Warkentin, MP, re: Grande Prairie Young Offender Centre.
11. DELEGATION BUSINESS
12. NOTICES OF MOTION
13. COUNCIL MEMBER REPORTS
14. ADJOURNMENT
We have the full council meetings every two weeks on Monday at 7pm. They are of course open to the public and you can view them live on the web (or check the archive for our "greatest hits" ). Have a look at the agenda for tonight's meeting below. My coments are in bold italics and I've highlighted the action items in bold.
It's a lot of text and I'm not sure that this is what people want to see from my blog so if you don't think it's useful please let me know.
1. CALL TO ORDER
2. NATIONAL ANTHEM
3. ADOPTION OF PREVIOUS COUNCIL MEETING MINUTES
4. ADOPTION OF AGENDA
5. DELEGATIONS
6. PUBLIC HEARINGS
7. UNFINISHED BUSINESS
8. REPORTS
9. COMMITTEE BUSINESS
9.1 Public Works Committee - May 19, 2009
RECOMMENDATION
Council receive the minutes of the Public Works Committee meeting held May 19, 2009.
9.1.1 Transit Operations Contract Extension
RECOMMENDATION
Council approve:
1. Renewal of the Transit Operator Provision contract with Cardinal Coach Lines Ltd. to April 30, 2011; and
2. The hourly rate for Basic Hours of Service for the Transit Operator Provision contract be increased by 3% to $35.49, May 1, 2009 to April 30, 2010, and by 3% to $36.55, May 1, 2010 to April 30, 2011; and
3. The hourly rate for Charter Service for the Transit Operator Provision contract be increased by 3% to $51.41, May 1, 2009 to April 30, 2010, and by 3% to $52.95, May 1, 2010 to April 30, 2011.
9.1.2 Development Permit Application D09-0119 - Request for Fee Waiver
RECOMMENDATION
Council waive the fees, totaling $3,480.30, for the development and construction of a multi-attached dwelling (three-plex) located at 9304 - 103 Avenue.
These fees would be waived because the project is an affordable housing project that meets certain criteria. This is one way the city supports those developing affordable housing.
9.1.3 Tender Award - 2009 Overlay Program
RECOMMENDATION
Council award Tender T-09-552-08 for the 2009 Overlay Program to Reco Construction Ltd. in the amount of $1,339,000 (excluding GST) as the lowest tender meeting specifications, with funding from the 2009 Overlay Program, and further that an additional $300,000 be allocated from the 2008 Overlay Program to cover the project costs.
9.1.4 Provincial Building Parking Access to 104 Avenue
RECOMMENDATION
Council approve opening the existing gated access from 104 Avenue to the Provincial Building east parking lot.
9.1.5 Land Use Bylaw Review Addendum to RFP 01-324-09
RECOMMENDATION
Council approve the proposed addendum to RFP 01-324-09 for the Land Use Bylaw Review as awarded to Lovatt Planning Consultants Inc., and ISL Engineering and Land Services, in the amount of $42,498 (excluding GST), and further that funding be allocated from the Engineering Reserve.
The mayor has been pushing to have a Municipal Planning Commission (MPC) developed and this amount is needed to get the consultants to give us some information on how the MPC could be set up & what it would do. I'm still not 100% convinced that we need an MPC but I'm willing to keep an open mind and wait for the results of this work.
9.2 2010 Olympic Torch Relay Event Committee - May 19, 2009
RECOMMENDATION
Council receive the minutes of the 2010 Olympic Torch Relay Event Committee meeting held May 19, 2009.
9.3 General Government Services Committee - May 20, 2009
RECOMMENDATION
Council receive the minutes of the General Government Services Committee meeting held May 20, 2009.
These are the minutes from the agenda I posted a couple of weeks ago. You'll notice that the items we discussed then have moved forward to here everything has to go through this process before it's finally approved by council.
9.3.1 March 2009 Financial Statements
RECOMMENDATION
Council receive for information the financial statements and schedules for the three month period ended March 31, 2009.
9.3.2 Cancellation of Regularly Scheduled Meetings
RECOMMENDATION
Council cancel the June 8th, 2009 Environment Committee meeting and the June 9th, 2009 Protective Services Committee and Community Development Committee meetings.
9.3.3 Destruction of Municipal Records
RECOMMENDATION
Council authorize the destruction of all records listed on the attached Schedule A and that all records destroyed be listed and incorporated in the minutes of Council along with signed affidavits as to witnessing of the destruction.
9.3.4 Grande Prairie Airport Commission Lease to 810807 Alberta Ltd.
RECOMMENDATION
Council approve a lease agreement between the Grande Prairie Airport Commission and 810807 Alberta Ltd. for a term ending May 31, 2035.
9.3.5 Strategic Plan and Priorities Chart
Council approve the 2009-2011 Strategic Plan and Priorities Chart, as presented.
9.3.6 Northern Alberta Elected Leaders,
re: Airport Traffic Services Review Discussion Paper
RECOMMENDATION
Council approve that the Mayor write a letter to the appropriate authorities in regard to the Airport Traffic Services Review Discussion Paper and indicate support for retention of the existing transportation links in the Northern Alberta, with copies of the letter to the Northern Alberta Elected Leaders Group, NADC, MP and MLA’s.
I'm council's rep on the NAEL and I just attended their last meeting on the 22nd of May when I drove up to Manning. I think it's important that the City supports the communities around us because ultimately what impacts Peace River, or Manning or Spirit River trickles down to impact us. If we can help them, we can help ourselves.
9.3.7 2010 Arctic Winter Games Logo
RECOMMENDATION
Council direct Administration to pursue use of the Arctic Winter Games Logo on the City’s letterhead, printed material, the website and other appropriate products.
I brought this up as an add on at the committee meeting. It's a simple thing but it needs to be done - I'm not sure why it hadn't before now.
9.4 Combative Sports Commission - May 21, 2009
Council receive the minutes of the Combative Sports Commission meeting held May 21, 2009.
9.5 Protective Services Committee - May 26, 2009
RECOMMENDATION
Council receive the minutes of the Protective Services Committee meeting held May 26, 2009.
9.6 Lt. Governor of Alberta 2009 Arts Awards Gala Event Committee - May 26, 2009
RECOMMENDATION
Council receive the minutes of the Lt. Governor of Alberta 2009 Arts Awards Gala Event Committee meeting held May 26, 2009.
9.7 Special City Council Meeting - May 26, 2009
RECOMMENDATION
Council receive the minutes of the Special City Council meeting held May 26, 2009.
9.8 Community Development Committee - May 26, 2009
RECOMMENDATION
Council receive the minutes of the Community Development Committee meeting held May 26, 2009.
9.8.1 United Way/Cool Aid Society
RECOMMENDATION
Council support the United Way Days of Caring, refer the request for project assistance for construction completion of the Cool Aid Southside location to administration for action and approve the Mayor proclaim Days of Caring.
9.8.2 2009 Park Improvement Grant
RECOMMENDATION
Council approve the 2009 Park Improvement Grants as follows:
1. Mission Heights Community Playground Society - $8,333.33, for the supply and installation of a new playground at Derek Taylor School;
2. Mother Teresa Parent Association - $8,333.33, for the supply and installation of a new playground at Mother Teresa School; and,
3. Club des Amis - $8,333.33, for the supply and installation of a new playground at Ecole Nouvelle Frontiere
9.8.3 Prairie Art Gallery Restoration Project
RECOMMENDATION
Council approve the award of RFP 04-430-09, for the Prairie Art Gallery Restoration Project, Architectural Design Services to Teeple Architects Ltd., in the amount of $748,645 (exclusive of GST), as follows:
1. Proceed with the Feasibility Study portion of the proposal, in the amount of $138,795; and
2. Subject to the satisfactory outcome of the Feasibility Study and the identification of funding sources for construction, proceed with the remaining architectural services in the amount of $609,850.
9.8.4 Centre for Creative Arts Building Retrofit Project Budget Shortfall
RECOMMENDATION
Council:
1. approve reallocation of $500,000 from the Facility Depreciation Reserve and $272,000 from the Unallocated Future Expenditure Reserve to address shortfalls to the Centre for Creative Arts Building Retrofit Project; and
2. rescind a portion of its August 25, 2008 motion as follows: “re-allocate $50,000 to Playgrounds, $100,000 to the Fire Hall Roof Replacement Project, $34,000 to the Outdoor Pool Drain and $15,000 for the Library Facility renewal from the Creative Arts Retrofit Capital Project”.
9.9 Municipal Government Day Team - May 27, 2009
RECOMMENDATION
Council receive the minutes of the Municipal Government Day Team meeting held May 27, 2009.
10. CORRESPONDENCE
10.1 C. Warkentin, MP, re: the City’s Gas Tax Fund Transfer.
10.2 C. Warkentin, MP, re: Recreational Infrastructure Canada Program (RInC).
10.3 C. Warkentin, MP, re: Grande Prairie Young Offender Centre.
11. DELEGATION BUSINESS
12. NOTICES OF MOTION
13. COUNCIL MEMBER REPORTS
14. ADJOURNMENT
Wednesday, May 20, 2009
GGS Committee Agenda for May 20th
I thought I'd try something different today and post the agenda for my 10am General Government Services committee meeting. This committee meets every second week and generally deals with things like internal corporate services (IT, and Finance) as well as the administrative functions of the corporation.
Below is the agenda for today's meeting. The names you see below the agenda items are the staff members who are presenting the report on that item. My quick comment is in italics.
1. “In Camera” (Land Matter)
In Camera basically means "behind closed doors" and it is generally used to protect privacy or in situations where the discussion is part of a negotiation. The rule of thumb is that you can use it when discussing "Legal, Land or Labour" issues.
2. March 2009, Financial Statement (attached)
K. Anderson, Corporate Services Director
This is a regular agenda item that comes at least every quarter and provides an over view of the city's finances.
3. Cancellation of Regularly Scheduled Meetings (attached)
A. Cerny, Deputy Legislative Services Manager
Most of council will be away at the start of June for the FCM conference (I'll be staying home) so some meetings will be cancelled.
4. 2009 Records Destruction (attached)
A. Cerny, Deputy Legislative Services Manager
This is a once yearly item. The city has a lot of paper stored and by law we are allowed to destroy certain things after a certain amount of time has passed. Looking at the list there is some stuff as old as 1973 and some as new as 2006.
5. Grande Prairie Airport Commission Lease to 810807 Alberta Ltd. (attached)
A. Cerny, Deputy Legislative Services Manager
Did you know the city owns the airport? Well, we do and we lease it to the Airport Commission. This is approving a lease for a private building on the airport land.
6. Strategic Plan and Priorities Chart (attached)
J. Ferguson, Legislative Services Manager
This is the result of our strategic planning session in Jasper and these documents guide how the city does business and what council sees as the priority items that need to be dealt with.
7. Correspondence:
These are all letters, ect that we've received from various government departments.
1. Alberta Agriculture & Rural Development, re: Increased Operational Funding for Evergreen Park (attached)
2. Alberta Culture and Community Spirit, re: Funding for Evergreen Park (attached)
3. Alberta Municipal Affairs, re: 2009 Municipal Sustainability Initiative Funding (attached)
4. Alberta Municipal Affairs, re: 2009 MunicipalSustainability Initiative Program Changes (attached)
5. Fletcher, Mudryk & Co. LLP, re: Audit of the Financial Statements (attached)
6. Northern Alberta Elected Leaders, re: Airport Traffic Services Review Discussion Paper (attached)
7. PREDA May 2009, Members report (attached)
8. Other Business
I have to go, I've got 19 minutes to get to city hall to make this meeting. What do you think was this worthwhile? Should I make this a regular part of the blog?
Below is the agenda for today's meeting. The names you see below the agenda items are the staff members who are presenting the report on that item. My quick comment is in italics.
1. “In Camera” (Land Matter)
In Camera basically means "behind closed doors" and it is generally used to protect privacy or in situations where the discussion is part of a negotiation. The rule of thumb is that you can use it when discussing "Legal, Land or Labour" issues.
2. March 2009, Financial Statement (attached)
K. Anderson, Corporate Services Director
This is a regular agenda item that comes at least every quarter and provides an over view of the city's finances.
3. Cancellation of Regularly Scheduled Meetings (attached)
A. Cerny, Deputy Legislative Services Manager
Most of council will be away at the start of June for the FCM conference (I'll be staying home) so some meetings will be cancelled.
4. 2009 Records Destruction (attached)
A. Cerny, Deputy Legislative Services Manager
This is a once yearly item. The city has a lot of paper stored and by law we are allowed to destroy certain things after a certain amount of time has passed. Looking at the list there is some stuff as old as 1973 and some as new as 2006.
5. Grande Prairie Airport Commission Lease to 810807 Alberta Ltd. (attached)
A. Cerny, Deputy Legislative Services Manager
Did you know the city owns the airport? Well, we do and we lease it to the Airport Commission. This is approving a lease for a private building on the airport land.
6. Strategic Plan and Priorities Chart (attached)
J. Ferguson, Legislative Services Manager
This is the result of our strategic planning session in Jasper and these documents guide how the city does business and what council sees as the priority items that need to be dealt with.
7. Correspondence:
These are all letters, ect that we've received from various government departments.
1. Alberta Agriculture & Rural Development, re: Increased Operational Funding for Evergreen Park (attached)
2. Alberta Culture and Community Spirit, re: Funding for Evergreen Park (attached)
3. Alberta Municipal Affairs, re: 2009 Municipal Sustainability Initiative Funding (attached)
4. Alberta Municipal Affairs, re: 2009 MunicipalSustainability Initiative Program Changes (attached)
5. Fletcher, Mudryk & Co. LLP, re: Audit of the Financial Statements (attached)
6. Northern Alberta Elected Leaders, re: Airport Traffic Services Review Discussion Paper (attached)
7. PREDA May 2009, Members report (attached)
8. Other Business
I have to go, I've got 19 minutes to get to city hall to make this meeting. What do you think was this worthwhile? Should I make this a regular part of the blog?
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